Project Coordinator

InnoSource is seeking a highly organized, driven Project Coordinator to support strategic business initiatives across the company. This individual will help keep projects moving forward by coordinating activities, tracking deliverables, facilitating communication, and ensuring accountability for commitments and deadlines.

This role is ideal for someone who enjoys bringing structure to complex initiatives, keeping teams aligned, and ensuring important work gets completed. The successful candidate will be a self-starter who thrives in a fast-paced environment and takes pride in driving execution.

Key Responsibilities

• Coordinate multiple business initiatives and projects simultaneously
• Maintain project plans, action item trackers, and milestone schedules
• Facilitate project meetings and document key decisions and next steps
• Follow up with team members and leaders to ensure commitments are completed
• Identify risks, delays, and roadblocks and escalate as appropriate
• Prepare project status reports, executive summaries, and presentations
• Create and maintain spreadsheets, reports, and project documentation
• Organize project files and information within Teams and SharePoint
• Assist with process improvement and implementation efforts
• Support senior leadership with special projects and strategic initiatives
• Help establish accountability and visibility across key company initiatives

Qualifications

• 3-7 years of experience in project coordination, operations, business administration, staffing, customer service, or a related field
• Strong proficiency in Microsoft Excel, Word, PowerPoint, Teams, and Outlook
• Excellent organizational, time management, and communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and follow-through
• Comfortable working directly with executives and business leaders
• Experience using AI tools such as ChatGPT, Microsoft Copilot, or similar technologies is preferred
• Bachelor's degree preferred but not required based on experience

Desired Characteristics

• Highly organized and detail-oriented
• Driven, proactive, and self-motivated
• Strong sense of urgency and accountability
• Naturally follows up and closes loops
• Comfortable working in an evolving environment
• Able to bring order to ambiguity and competing priorities
• Strong business judgment and common sense
• Not afraid to ask questions, challenge assumptions, or escalate issues when necessary

What Success Looks Like

Within the first 90 days, the Project Coordinator will:

• Establish visibility into all assigned projects and initiatives
• Implement effective tracking and reporting mechanisms
• Ensure action items are assigned, tracked, and completed
• Provide leadership with clear project status updates
• Improve communication, accountability, and execution across project teams
• Reduce the need for executives to chase project updates and outstanding commitments

Compensation

• Salary Range: $70,000 - $90,000
• Benefits eligible
• Career growth opportunities within a rapidly growing organization

About InnoSource

InnoSource has been Putting Passion to Work for over 25 years. We care about our associates and our clients, and we aim to deliver for both. This means connecting each individual with the best long-term career fit based on unique skills and needs, and guiding you through the process along the way.

Pre-Employment Checks

As part of our hiring process, InnoSource may obtain a background check (known as a "Consumer Report") from a Consumer Reporting Agency. This report will include a criminal records check and may also include verification of your Social Security number, driving record, education and/or employment history, credit history, or other background information. A drug and/or nicotine screen may also be required.

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Equal Opportunity Employer - Age/Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Veteran