HR Coordinator

Supervisory Responsibilities

• N/A

Operations

• Fulfills responsibilities of a receptionist; receives incoming calls, screens or directs caller to appropriate individual/department; greets and welcomes visitors, ensures visitors log is completed and notifies employee that visitor has arrived; retrieves, opens, date stamps, and distributes mail.
• Reviews all employment applications via Applicant Tracking System to ensure that each application is complete prior to forwarding to Plant HR Manager or hiring manager/supervisor.
• Keeps weekly headcount records for full-time and temporary employees.
• Posts open job positions internally and externally, schedules interviews, and, at the direction of the Plant HR Manager, assists with background checks and schedules drug testing.
• Conducts orientation program with each new/temporary employee on the first day of employment. Explains Company policies and procedures, benefits, and in the absence of Quality and/or Environment Health & Safety representative, individual and product safety. Ensures that all new hire paperwork and benefits enrollment paperwork is completed in the HRIS. Forwards documents to Corporate HR as appropriate and in a timely manner.
• Works with temporary employment agencies to secure services to assist with specific needs, maintaining accurate temporary employee records, resolving invoicing issues and tracking individuals work history. Maintains temporary employee files.
• Maintains and monitors hourly employee records, files, training records, insurance enrollment, and various reports for distribution to appropriate departments or individuals in a timely manner. Forwards appropriate documents to Corporate HR as appropriate.
• Interacts with managers, supervisors and or payroll to resolve issues with hourly employees payroll.
• Responsible for organizing the facility sponsored employee events.
• Assists with annual inventory (counting, data entry of tickets).
• Assists managers and or supervisors with any administrative duties as needed. These duties include, but are not limited to, purchase order maintenance for manufacturing, logistics & quality departments, monthly reporting, scheduling training sessions, ordering office supplies, processing expense reports, and obtaining quotes from vendors.
• Maintains the Plant HR Scorecard ensuring it is current and up-to-date.
• Maintains all employee engagement boards.
• Maintains training files and records as well as various reports for distribution to appropriate departments or individuals in a timely manner.
• Special projects as assigned.
• Maintains regular and consistent attendance.

Confidentiality

• This employee will handle extremely confidential information.
• This person must possess the ability to understand the importance of corporate confidentiality and act accordingly.

Safety

• Comply with the EH&S Policy and applicable regulatory and company EH&S rules and requirements.
• Report to supervision conditions or practices that are either unsafe or that may adversely impact the environment, to ensure prompt resolution of potential hazards.
• Attend scheduled EH&S training program.
• Actively support the organization’s efforts to meet or exceed EH&S goals and plans.
• Recommend improved EH&S practices.
• Practices safe work habits and follows general safety procedures such as proper lifting and bending, ergonomics, proper use of equipment and use of personal protection equipment (PPE).
• Adheres to the lockout procedures any time the equipment is being cleaned or maintained.

Product Safety and Quality

• Follows Product Safety and Quality standards.
• Follows GMP’s in regard to food contact packaging as it pertains to the employee.
• Follows IPC product defense standards and complies with all SQF requirements.