Administrative Assistant

Administrative Assistant

Weekly Task Breakdown

1. Organization & Office Upkeep

• Clean out & organize filing cabinets

• Shred old/unneeded documents (7 years or older)

• Organize supply areas (closets, cabinets, etc.)

• Maintain and update inventory list (office and warehouse)

Ownership:
She becomes the go-to person for:

• Supply organization

• Knowing what’s low / needs ordering

2. Administrative Support

• UPS POD lookups printing for Schneider Freight

• Follow-ups on invites and plans

• Assist with general admin overflow

Ownership:

• Keep a running list of pending items (so nothing slips)

3. Systems & Improvement Work

• Update SOPs

• Create new documents others can use:

• • Checklists

  • How-to guides

  • Templates (emails, processes, etc.)

Ownership:

• Build a small SOP library by the end of summer

• Put together training binders

4. Communication & Coordination

• Follow up on invites, plans, and responses

• Help manage calendars

• • Flag conflicts

  • Add missing details

  • Keep things organized

Ownership:

• Maintain clean, accurate calendars

• Track outstanding responses