What are the responsibilities and job description for the Site Administrative Coordinator position at Infomatic?
Key Responsibilities
- Document Management & Digitization
- Maintain and organize all site files, including regulatory, test, and administrative documents.
- Lead the effort to digitize and archive historical records, converting physical files into secure digital formats.
- Ensure proper filing, scanning, and documentation control practices are followed.
- Operational & Test-Day Support
- Perform visitor management functions, including check-ins, orientations, and test-day coordination.
- Manage or assist in traffic control, access management, and observation logistics during test activities.
- Support the site leader in maintaining orderly, safe, and compliant test operations.
- Administrative Support
- Order office and facility supplies and coordinate with vendors as needed.
- Assist with special events and community relations initiatives.
- Support procedure creation, updates, and maintenance (e.g., Standard Work Instructions).
- Assist in weekly work management coordination, including scheduling and status meetings.
Qualifications
- Proven experience in administrative coordination, document control, or office management (experience in technical or test facility environments preferred).
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a dynamic environment.
- Proficiency in digital filing systems, scanning, and data management tools.
- Excellent communication and interpersonal skills for coordinating with staff, contractors, and visitors.
- Demonstrated ability to work independently while contributing to a collaborative team.
- Familiarity with safety, security, and access control procedures is a plus.
Key Attributes
- Highly organized and self-motivated.
- Detail-oriented with a focus on accuracy and documentation integrity.
- Comfortable managing both administrative tasks and operational logistics.
- Committed to preserving the historical and technical legacy of the Hurricane Mesa Test Facility.
Job Type: Contract
Pay: $18.00 - $19.00 per hour
Work Location: In person
Salary : $18 - $19
