Contract Specialist

Below is the job description for the position.

Position Title- Workday Contract Specialist

Location-2100 Third Avenue, Anoka, Minnesota, 55303

Duration- 2-3 months of contract to hire (Fulltime/Permenent) Position

Mode of interview-Virtual/Inperson

Client – Direct Client

This Hybrid - 2-3 days onsite Job

Senior Contract Administrator – Functional/Process Focus

This role will initially focus heavily on Workday contract data cleanup. The County currently has inaccurate contract information, which is creating downstream challenges for departments, including understanding contract status and processing payments.

Key responsibilities / desired experience:

• Review and clean up contract records/data within Workday.
• Troubleshoot inaccurate or incomplete contract information.
• Gather missing information from County departments and Procurement staff.
• Review contract documents and correctly identify/classify contract types.
• Understand the Workday Finance modules relevant to procurement/contracts.
• Understand processes occurring outside Workday that ultimately feed information into Workday.
• Understand procurement intake and contract processes.
• Identify opportunities for process and continuous improvement.
• Understand compliance, records retention, and applicable state/federal regulations.
• Ideally have local government and/or Minnesota government experience.
• Work effectively with multiple departments, including public safety and community/human services.

A major expectation is that this is a senior-level resource capable of operating independently, rather than simply performing administrative contract work

Workday Environment

The County has Workday Finance capabilities such as General Ledger and AP already live. Support is organized by function, with functional leads for areas such as AP and Chart of Accounts/GL, along with Finance BSAs supporting business processes and technology. Procurement already has a functional lead but does not currently have a dedicated BSA, which is the gap this resource is intended to fill.

Scope of Work

Workday Stabilization (Data Review, Validation, Maintenance)

• Understand how the County’s Workday system is set up for procurement and contract data.
• Review and validate all active supplier contracts, amendments, change orders, and renewals.
• Verify and update contract details (owner, entity, value, dates, renewal terms, supplier information, attributes).
• Ensure all required contract documents are attached and correctly categorized.
• Identify and fix discrepancies between legacy systems, shared drives, and Workday records.
• Ensure Workday contract records are correctly prepared for invoicing and/or purchase orders.

Stakeholder Collaboration

Contract Lifecycle Management

Reporting, Analytics & Continuous Improvement

Deliverables

General Minimum Qualifications or Experience

Proposers will have the following:

• Requires a bachelor’s degree and at least 4 years of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.

Minimum Qualifications or Experience For Role

Proposers must demonstrate:

• Bachelor’s degree in Business Administration, Public Administration, Supply Chain, Finance, Law, or a related field.
• 7 years of experience in supplier contracts administration/management in government, public sector, or regulated environments.
• Advanced knowledge of public procurement laws, regulations, compliance, and contract governance.
• Direct experience reviewing and validating complex contract terms, amendments, change orders, scopes of work, pricing, and risk provisions.
• Experience with ERP systems (ideally Workday Financials) and procurement systems.
• Experience with contract management systems including supplier contract modules, metadata structures, document management, and lifecycle workflows.

Preferred Qualifications or Experience For Role

Proposers may demonstrate the following to further strengthen their proposal:

• Certifications in NIGP-CPP, CPPO, CPPB, or related to contract management.
• Experience completing contract data audits, data cleanup, or system migration of large contract portfolios.
• Strong analytical skills and ability to correct data issues at scale.
• Experience managing contract renewals, expirations, amendments, performance metrics, and insurance compliance.
• 3–5 years of procurement experience including strategic sourcing and contract lifecycle management.
• Excellent communication skills with the ability to collaborate across all county departments.
• Knowledge of government record retention, audit requirements, and documentation controls.
• Ability to work independently, manage complex workloads, and meet deadlines.
• Experience with M365 tools (including SharePoint, MS Lists, PowerApps, Power BI, Power Automate, Visio, Teams, etc.), SQL Server Management Studio, PowerShell, Smartsheet, etc.