Administrative Assistant

Job Title: Clerical Support

Location: Malden, MA 02148

Duration: 03 months contract position with possible extension

*** Onsite ***

Job description:

• Working within the Bureau of Special Education Appeals, the Clerk provides administrative support, including record-keeping, filing, and managing forms. Responds to inquiries by retrieving information and supports daily office operations efficiently.
• SUMMARY: Working within the Bureau of Special Education Appeals, the Clerk provides administrative support for a state agency operating under court protocols. The Clerk is responsible for performing specialized clerical duties, including record-keeping and managing forms and information. The role also involves responding to inquiries by retrieving and providing information from filing systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.

• Assists with receiving and responding to telephone, mail and electronic inquiries from lawyers, paralegals, state agencies in a courteous, efficient and professional manner.
• Communicating effectively with internal and external contacts at all levels, and across all diverse and underrepresented groups; and provides support to its magistrates on Rate Setting cases.
• Providing administrative support, including, handling correspondence, and filing, faxing, photocopying and scanning large volumes of documents.
• Processing incoming and outgoing mails, sorting, stamping, and distributing mail.
• QUALIFICATIONS Applicants must possess strong writing, communication, and organizational skills, including proficiency with Microsoft Office, specifically Excel and Word; strong attention to detail; and the ability to work independently, as well as part of a team. Strong work ethic and sound judgment are essential.
• EDUCATION and/or EXPERIENCE a High School diploma or the equivalent and four years of secretarial, administrative experience, or an equivalent of combination of education and experience. A background as a legal assistant, paralegal or court employee is preferred but not required.

Skills:

• Strong attention to detail 2 Years
• Communication, and organizational skills - 2 Years
• Proficiency with Microsoft Office, specifically Excel and Word - 2 Years
• Strong attention to detail - 2 Years
• The ability to work independently - 2 Years

Company Overview:

• Infojini Consulting is a Staffing and Recruitment company and incorporated in Baltimore, MD.
• Infojini caters various hospitals, health & wellness centers, pharmacy, and medical facilities over fifty states across the United States.