Accounts Payable Specialist

Below is the job description for the position:

Position Title: Accounts Payable Specialist

Duration: 6 months fulltime contract position (with possible extension)

Location: San Antonio, TX 78212

Working Hours- M-F

State Client

JOB SUMMARY

The Accounts Payable Specialist is responsible for the payment of invoices and contracts to vendors in a timely manner. This position is also responsible for researching all invoice discrepancies, matching invoices to checks and performing verification duties on a weekly basis.

Job Description:

• Outline Essential Functions / Job Duties:
• Ability to review, reconcile, and pay an average of 150 invoices per week via an Excel upload
• Ensure invoices are processed according to payment terms and discount opportunities
• Verifies vendor accounts by reconciling monthly statement and related transactions to minimize delinquency
• Utilize Adobe renaming plug in to electronically save invoice documentation
• Establish internal/external vendor relationships
• Proficient in Microsoft Windows 11 Enterprise and Microsoft 365
• Minimum two years of experience in accounts payable (or accounts receivable)
• Preferred experience in Infor’s Financial & Supply Management Portal (Infor OS Portal)
• Ability to effectively communicate via multiple channels (in person, by phone, via email, and collaboration apps)

ESSENTIAL FUNCTIONS

· Researches invoice discrepancies, and initiates corrections as needed for proper payment.

· Inputs and retrieves invoice data for payment to vendors to comply with payment terms and deadlines.

· Monitors and researches questionable charges to ensure compliance with clients policies and procedures.

· Identifies duplicate payments and reports excessive payments to vendors that are purchase order applicable.

· Opens, date stamps, and sorts all mail received to prepare for processing.

· Matches invoices, board resolutions, and other necessary documents to check for submittal to Treasury Dept.

· Notifies key personnel in various departments to clear budgetary control queue screens on a daily basis.

· Prepares manual checks and enters information into the accounts payable system.

· Acts as Procurement Card Administrator Backup when needed.

· Establishes and maintains effective working relationships with internal and external users.

· Performs other duties as assigned.

MINIMUM REQUIREMENTS

· High School Diploma or GED.

· Two years’ experience performing accounts payable procedures.

· Familiarity with an automated accounts payable system.

· Ten key by touch.

· Working knowledge of Microsoft Office software (Word & Excel).

· Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.

JOB DIMENSIONS

· Contact with internal and external customers and vendors.

· Responsible for handling over 600 vendors and monthly processing of 2,000 invoices.

· Communicates effectively, verbally and in writing.