Accountant

Job Description:

Essential Job Functions – the basic job duties an employee must be able to perform:

• Reconcile, analyze, and manage accounting records, including cash receipts, registry funds, and deposit funds, as well as subsidiary ledgers for allotments and other fiscal records.
• Respond to general inquiries and provide information regarding accounting records, account status, payments, issuance of checks, and account balances.
• Identify and reconcile routine discrepancies between records and accounting systems, compile supporting documentation, and create records of corrective actions.
• Perform accounts payable and accounts receivable duties to ensure accuracy and accountability of all monetary transactions handled by the court.
• Ensure adherence to internal controls for the disbursement, transfer, recording, and reporting of funds.
• Reconcile cash, credit, and bank statements; prepare bank deposit slips; allocate funds to appropriate accounts; and verify deposits.
• Review routine accounting transactions, documents, and financial calculations to ensure accuracy and compliance with fiscal rules, policies, and procedures.
• Prepare financial documents and court checkbooks; audit cash logs, bankruptcy filings, and the proper application of payments.
• Issue warrants; assess fees as appropriate; interpret judges' orders; verify documents for legal sufficiency; and process legal documents according to judges' orders, policies, procedures, and state statutes.
• Review and process cash and surety bond records according to state statutes; schedule bond return dates; identify cases for Non-Resident Violators Compact; and validate non-compliance.

We are looking for candidates who demonstrate:

• Strong financial acumen and attention to detail.
• Ability to perform effectively under pressure and in stressful situations.
• Ability to work independently.

Description / Position Overview: Finance Technician

The purpose of this position is to perform routine clerical and technical accounting activities, including recordkeeping and reporting in support of accounts receivable, accounts payable, payroll, and revenue and cash management.

Distinguishing Characteristics

This class is distinguished from the Finance Technician II level by the performance of more routine tasks and duties and by the level of supervision required. Since this classification is typically used as a training class, employees may have limited or no directly related work experience.

Essential Functions

25%

• Work with internal and external stakeholders to respond to general inquiries and provide information regarding accounting transactions, account status, payments, issuance of checks, and available balances.
• Identify and reconcile routine discrepancies between records and accounting systems, compile supporting documentation, and create records of corrective actions.
• Receive and prepare routine revenue deposits from divisions or branches.
• Reconcile cash and credit statements, prepare bank deposit slips, allocate funds to appropriate accounts, verify deposits with bank statements, ensure cashiers and terminals are adequately funded, and record financial information in accounting systems.
• Verify the accuracy of employees' time records, ensure employees are paid accurately and on time, and analyze data to ensure compliance with policies and procedures.

25%

• Review routine accounting transactions, documents, and financial calculations to ensure accuracy and compliance with fiscal rules, policies, and procedures.
• Prepare and enter routine transactions into accounting systems for accounts payable, accounts receivable, and internal billing transactions.
• Ensure proper reporting within the appropriate accounts.
• Prepare and assist in the preparation of routine accounting reports, statements, and documents by gathering and organizing information and data.
• Create queries and reports using PeopleSoft and Excel.

20%

• Process invoices for payment of goods and services.
• Verify contract rates and terms and coordinate with stakeholders to ensure timely and accurate payments.
• Track and maintain ledgers, registers, and journals in accordance with established fiscal policies and procedures.
• Process tax levies, garnishments, and child support payments.
• Process and remit employee benefit payments.

20%

• Process and verify the accuracy of bi-weekly payroll.
• Reconcile wire transfers and check requests for benefits payments, salary or wage adjustments, pay-line adjustments, ACH returns or reversals, reimbursements, garnishments, tax liens, and child support.
• Process W-2s for year-end reporting.
• Process terminations, education reimbursements, retroactive pay increases, military differentials, awards processing, and vacation sell-backs.
• Ensure proper tax withholding and deductions.

10%

• Maintain compliance with federal, state, and local laws, as well as city policies and procedures.
• Participate in studies and analyses.
• Maintain all pertinent manuals.

Time spent on each essential function will vary based on operational needs and is intended only as an approximation over the course of a full year. Regular and predictable attendance is an essential function of this position.

Relevant Background and Formal Education

Education:

Equivalent to completion of the twelfth grade (high school diploma or GED).

Experience:

One year of full-time professional experience in a related field.

Education and Experience Equivalency:

One year of relevant work experience may substitute for one year of required education, or one year of relevant academic coursework beyond the minimum requirement may substitute for one year of required professional experience.

Certifications and Licenses:

At this time, there are no required certifications or licenses. Candidates must be able to obtain any certifications required by future departmental policy.

Technical Skills:

Basic skills and knowledge supporting the design and implementation of major programs and processes. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.

Specialized Computer Equipment and Software:

Microsoft Office, specialized payroll software, and specialized accounting software.