Administrative Assistant I

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.What You'll DoSupport two Vice Presidents with their respective administrative needsCalendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zonesMeeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)Managing executive schedules to ensure sufficient time for task completionAttend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action itemsEvent planning and coordination, including for working onsite/offsite meetings and team building eventsAdditional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projectsPartner with the Leadership Support Team to coordinate across the wider Affirm teamOccasional travel will be requiredWhat We Look For2 years of relevant administrative experienceAbility to work independently as well as across various teamsExperience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environmentWorking knowledge of Google Suite, Microsoft Office, Navan, ZoomStrong work ethic, professionalism, confidentiality, and good judgmentAbility to deal with conflict as well as give and receive feedback diplomaticallyHighly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through

Salary : $21 - $29