Accounts Payable Specialist

WHO IS INFINIUM SPIRITS?

Founded in 2005, we are a family-owned spirits company with an entrepreneurial edge, blending tradition with the drive to build the next generation of iconic brands. At Infinium Spirits, we live our values of integrity, ownership, unity, curiosity and gratitude. We hold each other accountable for our results and believe that the company success is based on the whole collective of team members, not individual contributors. There is no room for egos. We are building a team of thought-leaders across the entire company with expertise in sales, marketing, supply chain, business analytics and finance to fuel a diverse and distinctive portfolio of award-winning brands such as Templeton Rye, Tears of Llorona, Howler Head, Zaya Rum, Seagram’s Vodka, and Corralejo Tequila, just to name a few. In addition to our core powerhouse brands, we continue to seek new opportunities in the beverage category to innovate and meet regional needs.

COME WORK WITH US

At Infinium Spirits, success doesn’t happen between the hours of 9 to 5. We are building a team of hard-working, ambitious professionals who are ready to roll up their sleeves, put in the long hours, and create real impact in the marketplace. We want out-of-the-box thinkers who bring new ways to solve problems to the table, if you excel at escape rooms, are energized by logic problems and believe that anything is possible, you have the ingredients we are seeking on our team. We hire people, NOT resumes. If you think you are right for the role, apply now!

Diversity. Equity. Inclusion. We are committed to creating an inclusive and fair workplace that values diversity. We know that when people feel a sense of belonging, they are more creative, innovative, and successful. We welcome the unique contributions you bring in terms of background, education, opinions, culture, and identity.

THE BAR WE SET

Building brands in the spirits industry at our stage means constant change, high expectations, and a healthy dose of chaos. The people who thrive here are those who own their work, push for results, and stay hungry no matter the challenge. This isn’t the right place for everyone

ABOUT THE JOB

Infinium Spirits is a dynamic and fast-growing organization seeking an Accounts Payable (AP) Specialist to join our team! This position is responsible for performing the day-to-day accounting activities relating to the company’s accounts receivable, invoicing and chargeback processes and will report to the Accounting Manager.

THE DAY-TO-DAY

• Analyze, code and process a high volume of PO and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval.
• Work cross-functionally with various departments and other team members for accounts payable follow up, document clarification, coding, and new vendor setups.
• Conduct 3-way matching
• Confirm invoices have proper sales & use tax amount, if applicable
• Ensure timely payment and processing of vendor invoices
• Verify ACH information and revise remittance information
• Prepare and process payments through various methods, including checks, ACH, and wire transfers
• Reconcile vendor accounts to vendor records. Research, communicate, and resolve discrepancies as needed.
• Pull customer billbacks from various portals and distributes to sales managers for approval
• Manage invoices mailbox to ensure proper distribution and response for billbacks and ensuring prompt and accurate responses to customer queries
• Prepare and process customer chargebacks
• Request monthly customer billback statements and reconcile accounts
• Review and process approved expense reports in Concur
• Maintain vendor templates in Continia and Business Central
• Contribute to the development of processes and procedures of the accounts payable function
• Support the accounting team, interim and year-end audit requests, special projects, and ad hoc requests
• Assist in month-end closing activities related to accounts payable
• is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be an Accounts Payable Specialist. To be seriously considered for the role here is what you’ll bring:

Experience:

Required

• 3-4 years of high volume Accounts Payable or general accounting experience
• Experience working in ERP system(s)

Preferred

• Experience in Microsoft Business Central
• Experience in Continia
• Experience in Concur

Skills/Traits:

• Advanced Microsoft Excel skills including the creation and manipulation of Pivot Tables, V-Look up and If-then formula
• Exceptionally thorough and detail-oriented in executing tasks and responsibilities
• Efficiently manage multiple tasks, prioritize work, and meet deadline
• Strong work ethic, adapting to challenges and consistently delivering optimal results
• Ability to work independently and collaboratively with all levels of employees and management
• Strong communication skills, both oral and written
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Physical requirements:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards, as well as sit for long periods of time

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If after reading through this long list you’re thinking – I’m not sure if I meet 100% of these requirements, should I still apply? YES – if you embody a growth mindset, see challenges as opportunities to develop, and find smarter (not harder) ways to get the real work that matters done, you sound like our kind of candidate. Regardless of where you come from, how you identify, or the path that led you here – we want to talk to you!

Compensation & Benefits:

• Target salary: $29.00– $33.00 per hour (final offer based on experience).
• Competitive benefits package including medical, dental, vision, 401k with 100% vesting, company-paid life insurance, and flexible vacation.
• Monthly wellbeing stipend, professional development opportunities, and employee assistance program.