Admin Assistant/Weighmaster

We are seeking a positive, motivated and efficient Admin Assistant/Weighmaster to join our team. Qualified individuals will apply their skills and experience to ensure the team delivers excellent service to our customers in a safe, timely and efficient manner.

Responsibilities:

• Provide friendly and professional customer service to drivers, customers and vendors
• Answer customer inquiries and resolve any issue promptly and professionally
• Answer and direct phones calls
• Write and distribute email, correspondence memos, letter, faxes and forms
• Assist in preparation of regularly scheduled reports
• Develop and maintain a filling system
• Maintain contact lists
• Maintain a clean and organized work area including cash register and surrounding space
• Ordering and maintaining inventory of office supplies
• Assist in opening and closing procedures as needed
• Work with a POS system for scale weigh tickets, invoices, billing, accepting and applying payments
• Operate the truck scale system to weigh inbound and outbound trucks/customers and accurately record all transaction data in the system
• Verify paperwork for all loads and ensure proper documentation for each transaction
• Monitor and record gross, tare, and net weights of vehicles entering and leaving the facility
• Maintain logs, spreadsheets and other reporting tools to ensure accurate tracking of daily operations
• Manage cash register, ensuring all transactions are processed efficiently
• Conduct daily reconciliation of scale transactions, including petty cash handling and assisting with the end of day closing processes
• Handle cash, credit and debit card transactions accurately
• Screen and record incoming loads at the scale house and direct vehicles as needed
• Ensure that all drivers, subhaulers and internal staff submit proper documentations from landfills and other destinations
• Perform additional duties as assigned to support the smooth operation of the facility

Required Qualifications:

• Education: High School Diploma or GED
• Experience 1-2 years of relevant work experience
• Excellent customer service skills
• Strong cash handling skills with attention to detail
• Proficiency in operating cash registers and related technology
• Computer skills with ability to handle multiple programs and systems
• Must have the ability to communicate effectively and professionally via mail, telephone, email and 2 way devices
• Bilingual (Spanish/English)
• Must have desire and ability to perform, learn, remain agile, ready to handle sudden changes throughout the day
• Ability to multi-task in a deadline driven environment
• Proficient in Microsoft Excel, Word and Outlook
• Time management skills
• Attentive to detail
• Ability to work independently and as part of a team in a fast-pasted environment
• Punctual and reliable
• A proactive approach to problem

Schedule:

• Monday-Saturday
• Every Weekend

Job Type: Full-time

Pay: $20.00 per hour

Application Question(s):

• Our facilities are open Monday through Saturday, so Saturdays are required. You would be off on Sunday and a fixed weekday is this a problem for you?

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)
• Cash Handling: 2 years (Required)
• Microsoft Word: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Language:

• Bilingual English/Spanish (Required)

License/Certification:

• Non-CDL Class C (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Gilroy, CA 95020 (Required)

Work Location: In person