Accounts Payable Payroll Specialist

Facility location: 101 S. Fickett St. Los Angeles, CA

Purpose of Your Job Position

The primary purpose of your job position is to administer and perform payroll functions to the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator or Accountant.

Delegation of Authority

As the Payroll Specialist, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Assist in implementing the day-to-day policies and procedures governing the payroll functions.
• Perform duties relative to the facility’s overall payroll function.
• Process and verify time cards, etc., on a timely basis.
• Maintain an individual payroll record for each employee’s earnings in accordance with current regulations governing such records.
• Maintain payroll deduction authorization records for each individual employee.
• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
• Verify work schedules against time cards when necessary.
• Maintain appropriate W-4 Tax Records for each employee.
• Code checks with appropriate department number to assure that salary and wage expenses are distributed to the correct department.
• Prepare payroll records for computer input.
• Verify employees with work and personnel record as necessary.
• Maintain time cards in accordance with current regulations.
• Send payroll checks in personnel no longer employed.
• Communicate with department directors/supervisors concerning payroll matters.
• Prepare monthly totals of payroll records as required by current regulations.
• Assist in the establishment and maintenance of adequate payroll records that reflects the operating cost of the facility.
• Record payroll information on the employee’s individual wage record.
• Prepare and verify quarterly payroll reports as required.
• Prepare and deposit tax deposits in accordance with current regulations.
• Balance payroll reports at the end of each pay period.
• Maintain a record of all deductions to be deducted from each employee’s pay check.
• Prepare payroll records for all newly hired employees in accordance with established personnel policies and procedures.
• Remove terminated employee’s records from the active employment records.
• Make written and oral reports/recommendations to the Accountant concerning payroll functions.
• Perform administrative functions as necessary or directed.
• Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.
• Assist in preparing payroll, time sheets, etc., as directed.
• Assist in standardizing the methods in which work will be accomplished.
• Assist in preparing payroll data for computer input as necessary.
• Develop and utilize computer reports and output.
• Assist in preparing financial and statistical reports concerning payroll information as directed.
• Assist in the preparing and implementation of changes in our payroll accounting system as necessary or directed.
• Compute payroll taxes, etc., as necessary.
• Perform functions of computer/data processor as necessary.
• Assume the administrative authority, responsibility and accountability of directing our payroll functions and programs.
• Other as deemed necessary and appropriate to assure that our payroll functions are maintained in an efficient manner.
• Maintain confidentiality of all payroll information.

Equipment and Supply Functions

• Assure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility.
• Report needs to the Office Manager.

Budget and Planning Functions

Assist department directors in preparing department budgets in relation to projecting payroll costs.

Resident Rights

• Assure that the residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.
• Knock before entering a resident’s room.

Working Conditions

• Works in office areas as well as throughout the facility.
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with personnel, government agencies/personnel, etc., under all conditions/circumstances.
• Is subject to hostile and emotionally upset personnel, visitors, etc.
• Works beyond normal working hours, on weekends and holidays and on other shifts when necessary.
• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Attends and participates in continuing educational programs.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
• Communicates with the medical staff, nursing personnel, and other department supervisors.
• May be subject to the handling of and exposure to hazardous chemicals.

Educational Requirements

Must possess, as a minimum, a High School Diploma

Experience

Must have, as a minimum two years' experience in SKILLED NURSING FACILITIES

Specific Requirements

• Must be able to read, write, speak and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must be able to type ______ words per minute, and use a 10-key calculator.
• Must possess the ability to work harmoniously with other personnel.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing sound accounting techniques.
• Must be able to understand and carry out written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as must be willing to handle residents, staff, and visitors, based on whatever maturity level they are currently functioning.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
• Must have working knowledge of micro-computers, data entry, output, etc.
• Must possess the ability to examine and verify payroll documents and reports.
• Must be able to prepare payroll reports and other records in a systematic, neat, and legible manner.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the work day.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
• Requires repetitive hand motion. Minimal lifting and carrying requirements.
• May be necessary to assist in the evacuation of residents during emergency situations.

Job Type: Full-time

Pay: $31.00 - $33.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Los Angeles, CA 90011 (Preferred)

Ability to Relocate:

• Los Angeles, CA 90011: Relocate before starting work (Preferred)

Work Location: In person

Salary : $31 - $33