Accounts Payable Specialist

ROLE: Accounts Payable Specialist

LOCATION: Canoga Park, CA

WORK STATUS: Direct Hire

WORK SITE STATUS: On-Site

PAY RANGE: $60,000/year to $75,000/year (note that this role is an exempt role).

JOB DESCRIPTION

Our client, a growing hospitality company, seeks an experienced Accounts Payable Specialist to support its accounting team. This role will be responsible for processing vendor invoices, maintaining supporting documentation, reconciling vendor accounts, and assisting with weekly payment processing. The Accounts Payable Specialist will work closely with restaurant operators, corporate departments, vendors, and other members of the accounting team to ensure expenses are properly approved, coded, recorded, and paid on time. The ideal candidate is organized, responsive, comfortable working in a high-volume environment, and capable of identifying discrepancies before they affect financial reporting or vendor relationships.

RESPONSIBILITIES OF THE ACCOUNTS PAYABLE SPECIALIST

Accounts Payable Processing

• Match, batch, and code invoices, credit memos, employee reimbursements, and other payment requests.
• Verify invoices for proper documentation, authorization, pricing, quantities, payment terms, and general ledger coding.
• Accurately allocate expenses.
• Manage the accounts payable workflow from invoice receipt through approval, payment, and filing.
• Prepare weekly payment runs, including checks, ACH payments, and other electronic payments.
• Confirm that payments are supported by approved invoices and appropriate documentation.

Vendor & Reconciliation Management

• Reconcile vendor statements and investigate outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate with vendors regarding invoice status, payment timing, account balances, and documentation requests.
• Obtain invoice approvals and resolve coding or receiving issues.
• Maintain accurate vendor records, including payment terms, contact information, tax documentation, and banking information.
• Follow established controls for vendor setup and changes to vendor payment instructions.

Month-End Close & Reporting

• Maintain complete and organized electronic accounts payable records for audit and reporting purposes.
• Assist with month-end close procedures, including accounts payable cutoff, invoice accruals, prepaid expense identification, and accounts payable reconciliations.
• Review aging reports and follow up on past-due balances, unapplied credits, stale checks, and other outstanding items.
• Assist with annual Form 1099 preparation and vendor information maintenance.

Process Improvement & Support

• Identify process inefficiencies and recommend improvements to accounts payable procedures and internal controls.
• Perform other accounting and administrative duties as assigned.

REQUIREMENTS OF THE ACCOUNTS PAYABLE SPECIALIST

Required

• At least three (3) years of Accounts Payable experience.
• Working knowledge of accounts payable procedures, general ledger coding, accrual accounting, and month-end close processes.
• Strong attention to detail and the ability to identify duplicate invoices, coding errors, missing approvals, and unusual transactions.

Preferred

• Experience processing a high volume of invoices in a multi-location or multi-entity environment.
• Restaurant, hospitality, retail, franchise, or other multi-unit industry experience.
• Associate's or bachelor's degree in accounting, finance, business administration, or a related field.

SKILLS OF THE ACCOUNTS PAYABLE SPECIALIST

Required

Technical

• Proficiency in Microsoft Excel (VLOOKUPS, SUM IFS).

Interpersonal

• Strong organizational and time-management skills, with the ability to manage competing deadlines.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential financial and vendor information with discretion.
• Demonstrated reliability, accountability, and follow-through.
• Comfortable working in a fast-paced, growing organization where processes continue to evolve.

For further information, send your resume in MS Word format to mark@cvrstaffing.com. All inquiries will be held in the strictest confidence.