Accounts Payable Specialist

Company

INEOS Phenol

Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference?

Department

Accounting

Location

Mobile, AL

Organizational Context And Job Purpose

With an annual manufacturing capacity of over 4 million tons per annum, INEOS Phenol is the world's largest producer of phenol, acetone and cumene. We employ around 760 people across six sites, located at: Antwerp (Belgium), Gladbeck (Germany), Marl (Germany), Jurong Island (Singapore), Mobile, Alabama (USA) and Pasadena, Texas (USA). Our markets are growing worldwide. Our efficient, integrated assets provide a competitive global manufacturing base to grow with our customers, to continue to meet their needs around the World.

How The Role Fits In

This position works within a team and is primarily responsible for administering and maintaining the entire accounts payable cycle in a timely and thorough manner.

Responsibilities AND Accountabilities

SHE Stewardship

• Maintain safety as the highest priority and abide by all INEOS safety policies and procedures.
• Understand and promote the INEOS “20 Principles of Safety”, assuring that personnel are aware of safe working practices and promote the safety concepts of “Coaching for Safety” and “Stop Work”.
• Promote safety and safe actions through communication such as discussing safety with employees/contractors before job task, during meetings, and as opportunities arise to promote safety to the fullest extent possible.
• Ensure compliance with all safety and environmental regulatory requirements and strive to meet internal SHE objectives.
• Ensure completion of own and direct subordinate training requirements as outlined in the annual training schedule.
  
  

Work Duties

• Review all invoices for proper approvals, accuracy, completeness, validation of charges. Follow up on any missing or incomplete items.
• Process invoices for payment in the SAP system and maintain accurate and organized records for all accounts payable transactions.
• Process check requests, employee expense reports and wire requests, ensuring all appropriate approvals have been received.
• Match purchase orders to invoices and identify discrepancies.
• Research and process Raw Material freight invoices for payment.
• Responsible for accruing the proper amount of State, County and City taxes on all invoices.
• Respond to vendor inquiries and resolve any discrepancies.
• Prepare and process weekly electronic transfers and payments.
• Assist in month-end close activities by reviewing reports and resolving discrepancies. Ensure intercompany and month end critical invoices are processed in a timely manner.
• Collaborate with the finance team to improve processes and procedures.
• Assist with audit requests and provide supporting documentation as needed.
  
  

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that different tasks be performed when circumstance change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

Education/Experience

Skills & Knowledge Required

High School diploma or GED is required.

At least three to five years accounting experience.

Skills/Competencies

SAP and/or another ERP system experienced preferred.

This position requires a self-motivated and highly detailed oriented person that requires minimal supervision.

The qualified candidate must be able to work within a team to address challenges and develop solutions.

Must possess strong analytical skills, along with the desire to use their natural curiosity to create solutions to problems and help the business utilize best practices to avoid repeating errors.

Must have the ability to read, analyze, and interpret technical procedures and government regulations (i.e. sales & use tax requirements).

Must have the ability to create reports, procedures, and process manuals.

Must have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Physical Requirements

Sedentary Work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Possible Conditions To Be Subjected To

The worker is subject to inside environmental conditions:

• Protection from weather conditions, but not necessarily from temperature changes.
  
  

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance. On our team, people are acknowledged for embracing new practices that help create real value for customers.