What are the responsibilities and job description for the Accounts Payable Specialist position at Austal USA?
REPORTS TO: Manager, Accounts Payable
SUPERVISES: N/A
Authorities / Responsibilities
DIRECTION EXERCISED: None
DISCRETION EXERCISED: None
LIAISES WITH: All departments with the organization and external suppliers
Additional Guidelines
The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.
Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, 90dB.
Equal Employment Commitment
Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.
SUPERVISES: N/A
Authorities / Responsibilities
- Consistent and timely entry of supplier invoices into the accounting system, including 3-way match of invoice, receipt, purchase order when applicable
- Attachment of all supplier invoices within the ERP system to the supplier invoice entry screen
- Obtaining and ensuring proper approval and coding of all supplier invoices prior to system entry
- Entry of supplier invoices into Company workflow system for proper authorization
- Research and resolve discrepancies noted with supplier invoices
- Coordinate with Buyers in the Supply Chain Management department to ensure payment to suppliers occurs timely
- Prepare and review systematic supplier payment proposals
- Review supplier statements and resolve any discrepancies
- Assist Treasurer with gathering supplier information to ensure compliance with annual tax reporting
- Support and maintain positive relationships with suppliers
- Supports audit requests from DCAA and external auditors, as needed
- Ensures Company mail is properly distributed, managed, and processed in accordance with proper policies/procedures
- Maintains compliance with Company policies and procedures
- 3-5 years Accounts Payable experience, including 3-way match
- High School diploma or equivalent, required
- Proficient in data entry
- Working knowledge of Microsoft Word, Excel and Outlook a plus
- Working knowledge of an Enterprise Resource Planning system a plus
DIRECTION EXERCISED: None
DISCRETION EXERCISED: None
LIAISES WITH: All departments with the organization and external suppliers
Additional Guidelines
The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.
Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:
- 18 years of age or older at time of application
- Able to provide proof of US Person Status
- No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
- No felony convictions of Drug crimes within three years from disposition date
- Willing to submit to a drug screen
- Willing to submit to a background check
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, 90dB.
Equal Employment Commitment
Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.