Personal Assistant / Household Manager

A busy entrepreneurial couple is seeking an experienced, highly organized, discreet, and proactive Personal Assistant / Household Manager to provide comprehensive personal, family, administrative, and household support.

The ideal candidate is an exceptional multitasker with strong organizational skills, excellent judgment, and the ability to anticipate needs, independently manage responsibilities, and ensure that all personal and household matters are handled efficiently.

This individual will serve as a trusted point of contact for personal schedules, household operations, vendors, travel arrangements, correspondence, personal projects, and daily administrative responsibilities.

The successful candidate must be dependable, resourceful, solutions-oriented, and comfortable working in a fast-paced, high-expectation private household.

Key Responsibilities

Personal & Executive Assistance

• Manage personal and family calendars, appointments, schedules, and daily priorities.
• Manage personal correspondence, phone calls, reservations, and follow-ups.
• Monitor and organize personal emails as authorized, draft responses, and flag time-sensitive communications.
• Maintain organized personal records, documents, contact lists, and important deadlines.
• Assist with personal shopping, errands, returns, deliveries, and special requests.
• Schedule and coordinate personal appointments, including medical, wellness, beauty, and other services.
• Prepare daily and weekly schedules, reminders, priority lists, and task summaries.
• Research products, services, purchases, and special requests.
• Anticipate the principals' needs and proactively address scheduling conflicts and outstanding matters.

Household Management & Vendor Coordination

• Coordinate day-to-day household operations to ensure an organized, well-maintained home.
• Schedule and oversee household service providers, including housekeepers, maintenance professionals, contractors, and vendors.
• Coordinate household repairs, installations, deliveries, and maintenance appointments.
• Maintain household service schedules and follow up on outstanding requests.
• Oversee household supplies, inventory, and recurring purchases.
• Obtain estimates, compare service providers, and coordinate approved household purchases.
• Assist with household organization, furniture deliveries, and home improvement projects.
• Monitor service quality and ensure assigned household tasks are completed to established standards.

Family & Lifestyle Management

• Coordinate family calendars, activities, appointments, and important events.
• Organize birthdays, anniversaries, holidays, family gatherings, and special occasions.
• Arrange restaurant reservations, entertainment, social engagements, and recreational activities.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and reservations.
• Assist with gift purchasing, personal shopping, and event planning.
• Coordinate family-related projects and special requests.
• Maintain organized records of family commitments and important dates.

Personal Administrative & Financial Coordination

• Organize personal bills, invoices, receipts, statements, insurance documents, and financial correspondence.
• Track household expenses, recurring payments, and upcoming financial deadlines.
• Prepare expense summaries and maintain household financial trackers.
• Coordinate with accountants, attorneys, financial advisors, insurance representatives, and other professional service providers.
• Maintain confidential personal and household documentation.
• Assist with administrative paperwork, applications, renewals, and important forms.
• Follow up on outstanding financial and administrative matters.
• Ensure bills and invoices are organized for review and payment approval by the principals.

Scheduling, Organization & Project Management

• Prepare weekly personal and family agendas for review with the principals.
• Maintain centralized task lists, calendars, and follow-up trackers.
• Track personal and household projects from initiation through completion.
• Provide regular updates on outstanding assignments, deadlines, and priorities.
• Coordinate with executive assistants and business support staff when personal and professional schedules overlap.
• Establish and maintain organized systems for managing personal information, tasks, and household operations.
• Research and coordinate special projects as assigned.
• Proactively identify needs, solve problems, and recommend improvements to daily operations.

Required Qualifications

• Minimum of 5 years of professional experience as a Personal Assistant, Executive Personal Assistant, Household Manager, or comparable role.
• Demonstrated experience supporting senior executives, entrepreneurs, or private households.
• Strong experience managing complex personal calendars, travel arrangements, appointments, and multiple priorities.
• Experience coordinating household vendors, maintenance services, and household operations.
• Excellent written and verbal communication skills.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong proficiency in Microsoft Office, Google Workspace, digital calendars, and organizational tools.
• Excellent attention to detail and ability to maintain accurate records.
• Strong independent judgment, problem-solving skills, and ability to anticipate needs.
• High level of discretion, integrity, professionalism, and confidentiality.
• Ability to work independently, take initiative, and follow through without constant supervision.
• Valid driver's license and reliable transportation.
• Flexibility to accommodate occasional schedule changes and additional responsibilities.

Preferred Qualifications

• Experience supporting high-net-worth individuals, entrepreneurial families, or private executive households.
• Background in luxury hospitality, concierge services, family office administration, or private household management.
• Experience supporting two principals and coordinating competing schedules.
• Familiarity with ClickUp or comparable task management software.
• Experience coordinating with attorneys, accountants, financial advisors, and other professional service providers.
• Experience organizing domestic and international travel.
• Experience managing multiple properties, household projects, or large vendor networks.
• Strong research, negotiation, and vendor management skills.

Ideal Candidate

We are seeking a polished, highly dependable, proactive, and service-oriented professional who takes pride in making a busy executive household run smoothly.

The successful candidate should be someone who:

• Anticipates needs rather than waiting for instructions.
• Is exceptionally organized and detail-oriented.
• Takes ownership of responsibilities and follows through consistently.
• Communicates professionally and effectively.
• Demonstrates sound judgment and discretion.
• Remains calm and solutions-oriented when managing multiple priorities.
• Understands the importance of confidentiality and maintaining professional boundaries.
• Can establish efficient organizational systems and improve daily household operations.
• Is comfortable providing personalized support while maintaining professionalism.

The ideal candidate will bring structure, consistency, efficiency, and peace of mind to the principals' daily lives.