What are the responsibilities and job description for the Accounts Payable position at Industrial Service & Installation?
Summary
The A/P Accountant is responsible for managing and processing the organization's outgoing financial transactions. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal policies and external regulations. The A/P Accountant works closely with vendors, internal departments, and the finance team to resolve discrepancies, reconcile accounts, and support month-end closing activities. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this role.
Success Criteria & Measurement
- Performs all work in a timely manner as designated by the Assistant Controller and Senior Accountant
- Accurately completes projects, paperwork, and reports, submitting items as required and maintains project data in an organized manner
- Works with limited supervision
- Always maintains professional conduct, particularly when interacting with customers
Responsibilities
- Ensure packing slips are attached to invoices before processing payment.
- Map invoices to project as required.
- Comparing purchase orders, prices, terms of payment and other charges ensuring they match invoices. Request for corrections when necessary.
- Process and review all vendor invoices for accuracy and prompt payment.
- Review the vendor's monthly statement and update our records on Infor ERP.
- Ensure all Purchase Orders and other daily transactions have the accurate GL code.
- Respond to vendor questions AP related issues.
- Respond to inquiries from the Buyer on outstanding Payments.
- Identify duplicate invoices and liaise with vendors for necessary corrections.
- Daily cleanup of the AP inbox by moving processed emails to their respective folders.
- Reconcile and ensure Linde's Invoices and Gas Spreadsheet are up to date.
- Ensure Equipment invoices are updated on the Spreadsheet.
- Maintaining relationships with new and existing vendors
- Review of the Previous Month Open PO's for appropriate closing
- Respond to payment updates from vendors.
- Request W9's from vendors
- Review and initiate payment for recurring charges
- Review and Post HSA payments.
- Respond and provide tax-exempt to necessary vendors
- Review and initiate payment for recurring charges
- Process journal entries as advised by the assistant controller
- Provide Support to the team as necessary
Qualifications
- Bachelor's degree in accounting, finance, or related field preferred
- 2 years of relevant experience in A/P
- Strong knowledge of accounting principles and procedures
- Proficiency in Microsoft Office and accounting software
- Excellent communication and interpersonal skills
- Ability to manage multiple tasks and deadlines
- Strong attention to detail and organizational skills
ISI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry. We embrace the competitive advantage of diversity.