Office Manager

About Industrial Opportunity Partners

Based in Evanston, Illinois, Industrial Opportunity Partners (IOP) was founded in 2005 by a group of like-minded finance and operations executives who came together to build a private equity firm focused on middle-market manufacturing and distribution businesses. To date, IOP has raised $1.5 billion in committed capital from a base of institutional investors, including endowments, pension funds, and foundations. Our close-knit team of approximately 20 professionals thrives in a collaborative, fast-paced environment where all team member’s contributions are valued. For more information, visit www.iopfund.com.

Position Overview

This position is an excellent opportunity for an individual with strong organizational, communication, and leadership skills who is interested in being part of a collaborative team. The Office Manager will oversee the day-to-day operations of the office, manage vendor and facilities relationships, and provide support to the firm’s executives and staff. The Office Manager must demonstrate the ability to handle confidential information with discretion, exercise sound judgment, and maintain a professional demeanor at all times. This is a full-time, salaried position with benefits.

Responsibilities

Office Activities

•      Greet office visitors and coordinate visitor scheduling with building security

•      Distribute and coordinate inbound/outbound mail and courier deliveries (UPS, FedEx, etc.)

•      Answer inbound calls and emails and route as appropriate

•      Organize and maintain paper and electronic files

•      Maintain and order office and break room supplies; coordinate catering as needed for the firm and guests

•      Serve as point of contact for vendors (office supply, equipment repair, shredding, groceries, water, interior landscape) and manage relationships with building management on facilities matters

•      Process invoices, expense reports, and other routine financial paperwork

Staff Support

•      Schedule appointments and update calendars for executives

•      Arrange staff travel, including transportation and accommodations

•      Draft and send email correspondence and meeting invites as requested

•      Coordinate onboarding logistics for new hires (workspace setup, technology, building access, introductions)

•      Issue firmwide communications and coordinate firmwide conference calls/virtual meetings as necessary

•      Support firm marketing initiatives, including CRM updates, conference registration, social media coordination, and firm website maintenance

Meetings & Events

•      Assist with venue selections, contracts, menus, invitations, and gifts as needed

•      Serve as a point of contact and on-site host for IOP-hosted events (Annual Meeting, holiday party, etc.), guiding and assisting guests

Experience & Qualifications

•      Minimum 5 years of work experience in office management or administrative capacity in a professional office setting; preferably within a financial services firm

•      Bachelor’s or Associate’s degree preferred; equivalent work experience will be considered

•      Effective communication and interpersonal skills; strong work ethic and self-starter initiative

•      Creative problem solver with the ability to multitask and work effectively in a small, collaborative team environment

•      Ability to be flexible and adapt to unexpected and changing priorities

•      Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

•      Familiarity with CRM software (Salesforce) and comfort learning new technology platforms preferred

•      Experience with travel booking platforms and calendar management tools a plus

•      Notary public certification a plus

How to Apply

Interested candidates should submit a resume and cover letter to recruiting@iopfund.com with the subject line “Office Manager Application.” Applications will be reviewed on a rolling basis.

Pay Range: $60,000-$90,000 per year based on experience

Industrial Opportunity Partners is an Equal Opportunity Employer.