Human Resources Assistant

Job Title:  Human Resources Assistant 

Department: Human Resources 

FLSA Status: Non-exempt 

Summary/Objectives: Assist HR Department members with daily operational & administrative functions as directed.  Participate in department projects and special assignments as requested.  

Essential Function: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Payroll Preparation: 

1. Assisting the Payroll & Benefits Manager to prepare the Bank’s semi-monthly and special payrolls, including collecting and validating payroll changes, preparing payroll worksheets, entering data into the ADP system, draft payroll funding requests, maintaining payroll reports and supporting documentation.
2. Upload and update employee payroll records on ADP, including promotions, transfers, compensation changes, employment status changes, paid time off policies, deductions, and other payroll-related changes.

Onboarding & Offboarding:

1. Collect all New Hire documentation including New Hire approval form; conduct background checks, prepare personnel folder; assist with completion of paperwork, collect all forms and check for accuracy. 
2. Prepare termination related paperwork, including Termination Checklist & ‘Termination Letter’, 401(k) tax notice, etc.

Other HR Operations:

1. Support recruitment activities, including job postings, interview scheduling, candidate communications. 
2. Respond to employee inquiries regarding payroll, timekeeping, attendance, and HR policies, escalating matters as appropriate.
3. Maintain the confidentiality and security of employee, payroll, benefits, and other sensitive information.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience: 

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• 1 to 2 years of related human resources experience, or an equivalent combination of education and relevant experience.
• Experience in using ADP Workforce Now is preferred.
• Experience in using Microsoft Visio is preferred/