What are the responsibilities and job description for the Patient Services Coordinator position at INDIGO MANAGEMENT INC?
Position Overview: The Patient Services Coordinator is responsible for the coordination and scheduling of caregivers for clients receiving home care services. This role ensures that all cases are staffed appropriately, documentation is accurate, and communication with clients, caregivers, and departments is timely and professional. The coordinator also plays a key role in maintaining compliance with agency policies and contractual requirements. Participation in on-call weekend rotation is required.
Responsibilities:
•Assign and schedule caregivers for clients at home or in facilities.
•Confirm caregiver availability and secure acceptance of assignments.
•Conduct the intake process and build patient profiles to facilitate caregiver matching.
•Ensure all cases for the following day are fully staffed before logging off each day.
•Maintain accurate and updated scheduling records in HHA Exchange, Salesforce, andother systems.
•Inform caregivers of pertinent patient information and notify clients/families ofassignments.
•Respond to all voicemail and email messages within 24 hours or less.
•Document all communications accurately and consistently.
•Collaborate with the clinical team for any reported change in condition or clinical issues.
•Work closely with HR to provide information regarding caregiver demand and supportrecruitment efforts.
•Follow and enforce compliance with all Federal, State, City regulations, and agencypolicies.
•Adhere to contractual obligations (CHHA, LTHHCP, MLTC, etc.).
•Communicate all scheduling changes, client concerns, and missed visits to contract casemanagers promptly.
•Maintain accurate and up-to-date patient and caregiver schedules in all required systems.
•Participate in on-call service duties including responding to after-hours and weekendcalls as needed.
•Accept all new referrals unless a denial is authorized by the Director of Patient Servicesor Administrator.
Skills:
•HOME CARE: (Preferred)
•Spanish Speaking: (MUST)
•The ability to work independently and within a team
•Ability to multitask and prioritize tasks and must be flexible in an extremelyfast-paced environment, yet stay organized
•Optimistic, energetic, outgoing with great energy
•Strong interpersonal communication skills - with internal and external clients
•Excellent customer service, having empathy and patience in working with theelderly population
Salary : $20 - $25