Part-Time Facility Specialist

ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

The College Office of Facilities and Science Infrastructure manages approximately 1.2 million square feet of space allocated to the College across 82 buildings. Our responsibilities include processing facility upgrades, furniture and equipment requests, small project renovations and ergonomic requests, space planning for large and small projects, preparing and submitting space requests to the Campus Space Committee, space efficiency analysis, building management, relocations, and managing major capital projects for new construction and renovations.

The office maintains an internal space inventory and management system to manage College space more efficiently and to complement the university space inventory process.

• Conducts regular walkthroughs of assigned buildings to assess facility conditions, identify maintenance concerns, and help ensure spaces remain safe, functional, and well-maintained.
• Develops and maintains positive working relationships with building occupants, departmental representatives, contractors, and Facilities Operations staff.
• Serves as a primary point of contact for facility-related questions, concerns, and operational support needs.
• Coordinates and monitors maintenance requests by entering work orders, tracking ticket progress, and following up to support timely completion of repairs and services.
• Inspects hallways, bathrooms, laboratories, classrooms, offices, and other common areas for maintenance, safety, and operational concerns.
• Works closely with contractors and construction teams performing work within assigned buildings to help ensure projects are completed efficiently and with minimal disruption to occupants.
• Assists with the coordination and oversight of office, lab, and departmental moves, including providing onsite support during moving activities.
• Processes and manages key requests, including coordination of key issuance, pickup, and returns.
• Identifies and reports safety concerns and submit requests for corrective action related to areas surrounding assigned facilities.
• Provides interim building management coverage and operational support for facilities without designated building managers or during staff absences.
• Collaborates with Facilities Operations teams, including the Control Center and Landscape Services, to support ongoing building operations and maintenance needs.
• Supports additional duties and special projects as assigned.
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Required

WORK EXPERIENCE

• 4 years in facilities management, project management, business operations, or related field
  
  

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
  
  

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$18.00-$20.00 per hour (up to 29 hours per week)

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234