Accounts Receivable Specialist

The Accounts Receivable Specialist ensures accurate maintenance of IPC’s member accounts and execution of daily Accounts Receivable, Credit, and other assigned tasks. Member account maintenance includes processing invoices, payments, and credits to member accounts; answering member calls/inquiries; and sending monthly statements to members. This position also supports Credit, reviewing new customer applications for completeness and accuracy and entering pertinent data into the ERP system for initial setup. 

Essential Functions:

• Process all trade and primary applications. Enter the Member’s bank and credit information into Business Enterprise Software and assign the proper credit limit. 
• Prepare the daily deposit by processing check/ACH/credit card payments and scan checks and apply them against the member’s account in Business Enterprise Software. Tally daily receipts and create the deposit. 
• Enter applicable credits or refunds into the Member’s account in Business Enterprise Software.
• Process central bills and invoice the member. For bill-backs, process invoices on the vendor account.
• Run customer account statements and send them to members.
• Run aging reports and summarize in an excel spreadsheet for Controller and/or CFO.
• Perform month-end and year-end closing duties.
• Accept or make calls to members on account receivable and/or credit related topics.
• Clear out equity on members’ account and print a report for A/P to payout member.
• Calculate accruals of monthly dues and rebates and apply to statements.
• Apply service/interest charges on past due members’ accounts. 
• Set up terms and activate new account applications, establish opening credit limits within guidelines established by credit department. 
• Serve as a backup for other credit and/or accounts payable duties, as assigned.
• Provide references to vendors’ credit inquiries received on member accounts. 

Minimum Education:

• Associate Degree in Accounting or equivalent combination of training and experience.

Preferred Requirements:

• 2 years or more experience in an accounting position.
• Credit experience
• Knowledge of accounting principles.
• Proficiency with Microsoft Access, Excel and Word
• Microsoft Dynamics/D365 experience would be helpful