Central Office Administrative Assistant

Independence Local Schools
Full-time Position (260 Days) - ILS Central Office Administrative Assistant
Effective Date: August 2026
Application Deadline: Until Filled

Position Summary- Independence Local Schools Central Office Administrative Assistant

The Administrative Assistant provides comprehensive administrative and operational support to the Independence Local Schools Administrative Office Team.

Key Responsibilities

• Serve as the first point of contact for the district office, providing professional and courteous customer service.
• Manage daily operations of the Superintendent's office, including phones, visitors, and correspondence.
• Support the Assistant Superintendent and Director of Student Services in the effective execution of their roles and responsibilities.
• Maintain calendars, schedule meetings, and coordinate logistics for events and professional activities.
• Prepare, proofread, and distribute communications, reports, and official documents.
• Maintain office supplies, process requisitions, and support purchasing and invoice reconciliation.
• Coordinate travel arrangements, registrations, and meeting accommodations for the central office administrators.
• Process purchase orders, reconcile invoices and credit card statements, and ensure timely payments.
• Maintain both active and inactive employee and student records in accordance with district policies.
• Prepare Board agendas, minutes, and supporting materials.
• Utilizes Boarddocs to edit board policies and assist in preparing the agenda.
• Update the Constant Contact platform.
• Provide support for transportation communication as needed.
• Perform other duties as assigned to support district operations.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Prior administrative experience, preferably in an educational setting. Strong organizational, multitasking, and time-management skills.
• High level of attention to detail and accuracy.
• Proficiency in Microsoft Office and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
  
   

Why Independence?

At Independence, we are committed to creating a welcoming and supportive environment where every student can thrive and be prepared for future success. As a District Secretary, you play an essential role in supporting that mission by helping ensure the district operates smoothly, efficiently, and with a high level of professionalism.

This position offers the opportunity to work closely with district leadership, collaborate with a dedicated team, and contribute to a positive and service-oriented culture. We are seeking an individual who takes pride in their work, values organization and communication, and is committed to supporting students, staff, and families in meaningful ways.

How to Apply:
Interested candidates should complete the application process in Frontline or on our website at https://www.independence.k12.oh.us/o/ils/page/personnel by the application deadline.
 

Independence is an equal-opportunity employer and encourages applicants from all backgrounds to apply. We are committed to fostering an inclusive environment where diversity is valued, and every student is empowered to thrive.