Payroll Administrator

Job Title: Payroll Administrator

Department: Human Resources

Direct Supervisor: HR Manager

Date: April, 2024

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Summary

The Payroll Administrator is responsible for processing bi-weekly payroll; reconciling payroll reports; remitting payroll taxes and government reports. Interprets company policies relating to payroll, attendance, leaves of absence and paid time off. Support manager in administrating worker’s compensation and Paid Family and Medical Leave programs. This position works with sensitive employee data that requires a high degree of professionalism and discretion to protect the confidentiality of information. Supports administration of employee benefit programs and the maintenance of the Human Resource information System (HRIS). Provides human resource support and assistance to managers and employees.

Essential Job Functions

• Responsible for all tasks related to the payroll processing and timekeeping systems
• Accurately process bi-weekly payroll for 500 hourly and salary employees
• Ensure payroll tax filings are timely and accurate
• Create and run necessary standard and ad hoc reports from the payroll and timekeeping systems for management use and analysis in decision making
• Prepare and coordinate the annual W-2 tax reporting and distribution
• Insure compliance with all local, state and federal laws, as well as, company policies and procedures
• Maintains employee confidence and protects payroll operations
• Responsible for the maintenance and input of all data, including new hire data, status changes and termination information
• Responsible for generating reports through Payroll systems, as requested and required, and distributing information to individuals both in and outside of the Agency
• Responsible for the oversight of the paper personnel files, working with the HR Administrative Assistant to maintain the accuracy and integrity of the filing systems
• Support manager in benefits enrollment meetings for all benefit eligible employees
• Supports employees in medical, dental, vision, flexible spending accounts, life, supplemental and dependent life, short term and long term disability, 403(b) and IRA retirement savings plan. Process benefit changes and terminations within plan guidelines with managers guidance.
  
  
  

Qualifications

To perform this job successfully, individuals must be able to perform each essential job function satisfactorily. The requirements below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Experience/Education

• Bachelor’s degree preferred
• 2-5 years related experience in payroll is required
• 2 year experience Human Resources
• Must be able to maintain confidential information and have exceptional interpersonal skills and attention to detail
• Intermediate to advanced Microsoft Office skills required with a proficiency in Excel spreadsheets.
• Excellent communication and interpersonal skills required
  
  
  

Language Skills

Ability to read and interpret documents such as safety rules, personnel policies handbooks, collective bargaining agreement, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak professionally before groups of employees or managers within the organization required.

Certificates, Licenses, Registrations

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, and walk. The employee is occasionally required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee may occasionally be exposed to outside weather. The noise level in the work environment is usually moderate.

This job description is not all inclusive and does not state or imply that these are the only duties to be performed by the incumbent. The incumbent is required to follow/perform any job related instruction/duty/project as directed by their immediate supervisor or the CEO.