Payroll, Benefits and Accounting Administrator

Company Overview
Sudbury Design Group is a renowned landscape architectural design/build firm with more than 60 years presence in the industry. Our collaborative team excels in creating harmonious outdoor spaces that blend form and function, all while prioritizing client satisfaction, environmental responsibility, and community engagement.

Immediate opening at a prestigious landscape design/build firm in Metrowest with more than 60 years presence in the industry seeking an experienced Payroll, Benefits & Accounting Administrator to replace a long-term employee and become a key member of our collaborative team. Office environment is friendly, creative, enthusiastic and at times chaotic. Candidate must present strong accounting and payroll experience.

Position Summary

The Payroll, Benefits & Accounting Administrator is responsible for managing payroll operations, employee benefits administration, and core accounting functions. This position ensures accuracy, compliance, and confidentiality across payroll, benefits, and financial reporting, including accounts payable, accounts receivable, bank reconciliations and fiscal year-end reporting. The Administrator maintains detailed financial records, prepares regular reports and provides professional and confidential support to employees, leadership, and external partners.

Key Responsibilities

Payroll Administration

• Verify, process, and reconcile employee timesheets
• Record and manage overtime and Paid Time Off (PTO)
• Review payroll deductions, including benefits, child support, and alimony.
• Maintain accurate 401(k) contributions and tax withholdings.
• Run payroll reports, including summary and detail listings.
• Record payroll transactions for manual checks and direct deposits
• Prepare, file, and remit federal and state withholding/payroll taxes
• Complete quarterly payroll filings (federal and state)
• Process IRS Form 941, SUTA filings, and other required reports
• Prepare, distribute, and file W-2 and 1099 forms

Benefits Administration

• Administer and enroll employees in benefit programs, including:
• Health & Dental Insurance
• 401(k) Retirement Plans
• Disability & Supplemental Disability Insurance
• Life Insurance
• Unemployment Insurance
• Maintain accurate benefit enrollment and deduction records
• Notify employees of eligibility and assist with enrollment
• Coordinate with benefit providers and ensure timely processing of changes, renewals, and claims.
• Lead annual open enrollment and benefit renewal processes, including plan updates, employee communications and system changes.

Employee Records Management

• Maintain complete, organized, and confidential employee files
• Collect and verify all employment documentation (W-4, I-9, identification)
• Manage direct deposit setup and updates
• Maintain employee emergency contact information
• Conduct Social Security number verifications
• Distribute and track Employee Handbook acknowledgments

Accounts Payable & Receivable

• Review, post, and process accounts payable transactions
• Process vendor payments and ensure invoices are accurate and compliant.
• Maintain accounts receivable records and support timely collection of payments.
• Track equipment purchases and capital expenditures for fiscal year-end reporting

Bank Reconciliation & Financial Reporting

• Reconcile monthly bank statements and investigate discrepancies
• Prepare and maintain accurate and current financial reports, including:
• Profit & Loss Statements
• Payroll Reports
• Accounts Payable & Receivable Summaries
• Balance Sheets
• Support audits and fiscal year-end close with accurate documentation

Additional Responsibilities

• Ensure compliance with all applicable federal and state payroll, benefits, and accounting regulations
• Maintain confidentiality in all financial and personnel matters
• Assist with audits, reporting, and year-end closings
• Provide responsive and professional support to employee payroll and benefits inquiries

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field (preferred)
• Minimum 3–5 years of experience in payroll, benefits administration, and/or accounting
• Strong knowledge of federal and state payroll and tax regulations
• Experience with payroll systems and accounting/HRIS platforms
• Solid understanding of general accounting principles and financial reporting

Skills & Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Excel, Google Sheets, and accounting software
• Strong communication and interpersonal skills
• Ability to work independently and meet strict deadlines

Work Environment & Schedule

• This position is Full-time, 40 hours per week, Monday through Friday
• This role is In-office with regular on-site attendance to manage financial and payroll operations
• Standard office environment with typical business hours. Occasional extended hours may be required during payroll deadlines or fiscal year-end processing.

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off

Work Location: In person

Salary : $75,000 - $80,000