What are the responsibilities and job description for the Administrative Assistant-Finance position at Incompass Human Services?
Description
Summary
The Finance Administrative Assistant has responsibility for recording and processing payments received by the Agency, performing various reconciliations and other day-to-day administrative tasks.
Essential Job Functions
Qualifications
To perform this job successfully, individuals must be able to perform each essential job function satisfactorily. The requirements below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Education And Experience
Demonstrated ability to solve problems and successfully manage several projects simultaneously.
Language Skills
Mastery of the English language required as demonstrated by the ability to read and interpret documents such as operating and maintenance instructions, procedure manuals, safety rules and personnel policies. Ability to write routine reports and correspondence. Ability to speak professionally with other employees or managers within the organization required.
Mathematical Skills
Must have the ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability
Must be able to apply common sense understanding to interpret and carry out a variety of instructions furnished in written, oral, diagram or schedule form. Must have the ability to solve practical problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is regularly required to talk or hear and is frequently required to stand, walk, sit; use hands to finger, handle or feel and reach with hands and arms and climb. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Incompass Organization
Incompass delivers enriching supports to people with intellectual and developmental disabilities so that they can lead fuller and more prosperous lives. For more than 70 years, our dedicated team has been redefining what is possible for people with disabilities and their families in Greater Lowell and the Merrimack Valley. The agency serves more than 800 individuals through a robust suite of services including day habilitation, job training and placement, clinical and case management, family support, and residential programs. By promoting the rights of people with disabilities and engaging the community in our important work, we not only improve the lives of the people we serve, but we also foster a culture of inclusion that has a profound impact on our region.
This job description is not all-inclusive and does not state or imply that these are the only duties to be performed by the incumbent. The incumbent is required to follow/perform any job-related instruction/duty/project as directed by their immediate supervisor
Summary
The Finance Administrative Assistant has responsibility for recording and processing payments received by the Agency, performing various reconciliations and other day-to-day administrative tasks.
Essential Job Functions
- Enters all payments received into Incompass’ accounting system
- Deposits all checks received using a remote deposit scanner
- Manages and reconcile petty cash; Assists with/performs various reconciliations
- Reviews and verifies prepaid debit card logs
- Open and sorts mail
- Processes EBT card transactions
- Prepares recertifications for MassHealth, SNAP benefits and housing vouchers
- Assists with/performs various reconciliations
- Manages the collection of receipts for purchases
- Arranges for the return of goods purchased but not needed
- Observes and documents the receipt of deliveries
- Performs other administrative duties as requested including copying, distribution, scanning and filing
- Other duties may be assigned as needed.
- This job description is not all-inclusive and does not state or imply that these are the only duties to be performed by the incumbent. The incumbent is required to follow/perform any job-related instruction/duty/project as directed by their immediate supervisor
Qualifications
To perform this job successfully, individuals must be able to perform each essential job function satisfactorily. The requirements below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Education And Experience
- High school education or GED equivalent is required
- Two years of related administrative experience
- Proficiency in Microsoft Office
- Ability to multi-task, work under pressure and meet deadlines
Demonstrated ability to solve problems and successfully manage several projects simultaneously.
Language Skills
Mastery of the English language required as demonstrated by the ability to read and interpret documents such as operating and maintenance instructions, procedure manuals, safety rules and personnel policies. Ability to write routine reports and correspondence. Ability to speak professionally with other employees or managers within the organization required.
Mathematical Skills
Must have the ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability
Must be able to apply common sense understanding to interpret and carry out a variety of instructions furnished in written, oral, diagram or schedule form. Must have the ability to solve practical problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is regularly required to talk or hear and is frequently required to stand, walk, sit; use hands to finger, handle or feel and reach with hands and arms and climb. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Incompass Organization
Incompass delivers enriching supports to people with intellectual and developmental disabilities so that they can lead fuller and more prosperous lives. For more than 70 years, our dedicated team has been redefining what is possible for people with disabilities and their families in Greater Lowell and the Merrimack Valley. The agency serves more than 800 individuals through a robust suite of services including day habilitation, job training and placement, clinical and case management, family support, and residential programs. By promoting the rights of people with disabilities and engaging the community in our important work, we not only improve the lives of the people we serve, but we also foster a culture of inclusion that has a profound impact on our region.
This job description is not all-inclusive and does not state or imply that these are the only duties to be performed by the incumbent. The incumbent is required to follow/perform any job-related instruction/duty/project as directed by their immediate supervisor