What are the responsibilities and job description for the Executive Assistant - Hybrid! position at Incendia Partners?
Executive Assistant to Managing Directors – Global Investment Firm
Boston, MA | Hybrid Schedule!!
$100K–$115K Bonus | Generous PTO | 401K Match
We are excited to be partnering with a prestigious global investment firm in Boston to hire a highly skilled Executive Assistant to support four dynamic Managing Directors.
This is an incredible opportunity to join a top-tier investment environment where you’ll have a seat at the table with industry leaders, contribute to high-impact initiatives, and thrive in a culture that values professionalism, precision, and collaboration.
What You’ll Do
As the right hand to multiple senior executives, you’ll:
- Manage complex, fast-moving calendars and prioritize shifting demands with ease.
- Coordinate high-level meetings and events with senior stakeholders, clients, and partners.
- Arrange seamless domestic and international travel.
- Handle expense reports and ensure timely reconciliation.
- Act as a trusted liaison between executives, internal teams, and external partners.
- Support board meeting logistics and prepare materials, agendas, and handouts.
- Uphold confidentiality while managing sensitive information with discretion.
- Contribute to marketing and creative initiatives alongside administrative support.
What We’re Looking For
- 8 years of Executive Assistant experience supporting Sr. Executives (financial services or consulting background strongly preferred).
- Bachelor’s degree required.
- Exceptional communication skills, with the ability to represent executives professionally.
- Strong organizational skills, with impeccable attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); CRM and social media experience a plus.
- A proactive, resourceful, and service-oriented mindset with a collaborative approach.
Why You’ll Love It Here
- Competitive base salary: $100K–$115K (commensurate with experience).
- Annual performance bonus.
- Comprehensive benefits: medical, dental, vision.
- 401(k) with a generous company match.
- Robust PTO package.
- Exposure to a fast-paced, high-performance team of top-tier executives.
If you’re an experienced, proactive Executive Assistant seeking to elevate your career in a global investment firm with a culture of excellence, we want to hear from you!
Apply directly via LinkedIn or send your resume to hryan@incendia.com
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Salary : $100,000 - $115,000
