Administrative Assistant

Administrative Assistant Location: San Jose, CAJob Description The Administrative Assistant will provide daily administrative and organizational support to ensure efficient office operations. The role requires strong calendar coordination, travel management experience, and the ability to support executives or team members in a fast-paced environment.Responsibilities • Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones. • Arrange domestic and international travel, including flights, lodging, ground transportation, and travel itineraries. • Prepare meeting agendas, take notes, and follow up on action items. • Handle email correspondence, document preparation, and filing. • Coordinate office activities, visitor logistics, and internal communications. • Process expense reports and maintain accurate records. • Support onboarding tasks and departmental administrative needs. • Maintain confidentiality and use discretion when handling sensitive information.Qualifications • Proven experience as an Administrative Assistant or similar administrative support role. • Strong calendar management and scheduling experience. • Hands-on experience coordinating travel and assembling detailed itineraries. • Proficiency with Microsoft Office Suite and common communication tools. • Strong organizational skills, attention to detail, and ability to manage multiple tasks. • Excellent written and verbal communication skills. • Ability to work independently and handle tasks with minimal supervision.

Salary : $21 - $29