Administrative Assistant

JOB TITLE: Administrative Assistant III

PAY: $35/hr. on W2

LOCATION: Indianapolis, IN (46256)

DURATION: 36 months with possible ext. or FTE

JOB DESCRIPTION:

• Provide comprehensive, proactive, and professional assistance, leadership, and guidance for organizational activities for the Wave Lead and, as applicable, Lead Team members.
• Assist with administrative activities such as travel, expenses, meetings, and calendars.
• As requested, drive leadership meetings, plan the agenda, and support the team in timely, well-informed decision-making.
• Provide guidance, operationalize and monitor the execution of work, and constantly connect the delivery organization.
• Ensure any additional templates and documentation management are in place to support the Wave Lead.
• Support activities for the wave and functional teams to meet established milestones.
• Prepare and execute a wrap-up of meetings with internal and external stakeholders, including agendas, documentation, and action-item tracking.
• Independently manage events for the manager or team, such as events and internal and external workshops.

Project Management:

• Actively collaborate in organizational and group projects as project lead or project member.
• Participate in project conception and implementation, as well as monitor results.
• Execute the Change Control Process for the respective areas of responsibility.
• Drive reporting activities and provide accurate status updates and reporting.
• Be accountable for implementation and management of status and progress reporting.
• Manage project templates and documentation.

Strategic Support:

• Pick up on current strategically important topics and implement them in your own area of responsibility.
• Actively contribute to, drive, and implement Company's goals, vision, and strategy.
• Independently carry impulses into the management group, such as tools and working methods.
• Support projects, as identified, to support the successful delivery of the program.
• Be a mood barometer from the manager to the area and from the area to the manager to create understanding for each other, promote cooperation, and increase LT effectiveness and cohesiveness.

REQUIREMENTS:

• Hold an Associate or Bachelor’s degree in related fields. A Bachelor’s degree is preferred.
• Have 5–7 years of experience in an Assistant role or comparable activity.
• Have experience with project-management approaches, tools, and phases of the project lifecycle, including Agile.
• Possess strong knowledge and experience using Google Suite.
• Have experience with collaboration tools and working in virtual teams.