What are the responsibilities and job description for the Office Manager (Bilingual - Chinese/English Preferred) position at IMPERIAL STAR SOLAR?
Job Title: Office Manager – Solar Industry
Location: New York
Department: Administrative
Reports To: Executive Vice President (EVP/US Head)
Job Type: Full-Time
About Imperial Star Solar
Location: New York
Department: Administrative
Reports To: Executive Vice President (EVP/US Head)
Job Type: Full-Time
About Imperial Star Solar
Imperial Star Solar is a U.S. solar manufacturer based in Houston, Texas, where we make reliable, American-made modules for developers and EPCs. Our advanced 2 GW facility supports domestic production and helps our partners maximize IRA incentives and minimize risk.
With over a decade of Tier-1 manufacturing experience and Fortune 500 partnerships, we control every step—from high-quality wafers and cells to modules—across 6 GW of global capacity. Our global team of 1,500 professionals ensures strict quality and reliability.
Product Suite
We deliver PERC modules with anti-PID technology and tailored warranties for residential, commercial, and utility-scale projects. We also offer advanced solar technologies to meet evolving market needs—because every installation deserves the right solution.
Team & Culture
We build with grit and precision—empowering every employee to drive progress and set industry standards. Together, we grow with transparency and respect, supporting each other at every step. Proudly American and proudly independent, we equip our team to make a real difference—not just in solar, but in building energy independence for our communities.
Role Description: We are seeking an organized and proactive Office Manager to oversee daily office operations and support administrative coordination across teams. The Office Manager will help ensure smooth office operations, coordinate internal processes, manage vendors and office logistics, and support company events and administrative systems.
Administrative & Operation Support:
- Coordinate with vendors, building management, and service providers when needed.
- Attend industry meetings or events as needed, taking notes and summarizing key points for executives.
- Maintain office supplies, administrative systems, and operational records.
- Process invoices, expenses, and other financial documentation.
Logistics & Event Coordination:
- Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.
- Assist in the coordination and organization of internal and external events or meetings.
Document & Communication Management:
- Assist in preparing reports, presentations, and documentation related to solar projects.
- Process documents based on provided instructions, including template setting, translation, and formatting.
Research & Industry Trends:
- Conduct research on solar industry trends, updates, and best practices
- Perform all other duties as assigned due to changing needs of the team or company
< Requirements>
- Bachelor’s degree in Business Administration or related field. Master degree or higher is a plus, but not required
- Minimum of 3 years of experience in office management, administration, or a similar operational support role
- Ability to analyze data, identify trends, and leverage data to make data-driven decisions
- Ability to handle confidential information with discretion Available to work on-site at the New York office
- Detail-oriented with strong organizational skills
- Strong analytical and problem-solving skills
- Fluency/conversational Chinese is a plus, but not required
- Excellent written and verbal communication skills
- Strong listening and response skills
- A courteous and customer-centric approach to your work
- Thrive to be a vital contributor to a rapidly growing company
- Ability to embrace change and think conceptually
- Proficient in software: Microsoft and Google Suites, particularly Word, Excel, and Powerpoint
Benefits
- 17 days of accrued Paid Time Off (PTO) annually
- Comprehensive Health Insurance Coverage – including dental and vision
- Up to 3% 401k matching
- Free access to Recreation Center with ping pong tables and foosball
- Free access to Fitness Center
- Paid parking for parking structure
- Leisure Travel Discounts for Car Rental/Hotels/Flight Access to LifeMart discounted shopping portal through ADP
Join Imperial Star and lead our sales team as we continue to innovate, expand, and shape the future of solar energy!