Administrative Assistant/Bookkeeper/Data-Entry

Position Summary

Administrative Assistant / Bookkeeper / Data Entry will provide administrative, accounting, and office support to ensure efficient day-to-day operations. This position requires exceptional organizational skills, accuracy, professionalism, and the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Perform accurate data entry of project, accounting, and administrative information.
• Maintain electronic and paper filing systems for contracts, invoices, purchase orders, subcontracts, and project documentation.
• Process accounts payable and accounts receivable transactions.
• Prepare invoices, payment applications, and assist with collections.
• Reconcile bank accounts, credit card statements, and vendor invoices.
• Maintain bookkeeping records using accounting software.
• Assist with payroll processing and employee records.
• Prepare checks, deposits, and financial reports as directed.
• Answer and direct incoming telephone calls and emails professionally.
• Schedule meetings, appointments, and maintain company calendars.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• Assist with obtaining certificates of insurance, permits, and project documentation.
• Support project managers with contract administration and document control.
• Maintain subcontractor and vendor information.
• Order office supplies and coordinate office administrative activities.
• Ensure confidential handling of financial and company information.
• Perform other administrative and bookkeeping duties as assigned.

Qualifications

• High school diploma or equivalent (Associate's Degree in Accounting, Business Administration, or related field preferred).
• Minimum 2 years of administrative, bookkeeping, or office experience (construction industry experience preferred).
• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Experience with QuickBooks or similar accounting software preferred.
• Excellent data entry skills with a high level of accuracy.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Professional attitude with strong attention to detail.
• Ability to work independently and as part of a team.

Embark on a role where your meticulous attention to detail fuels organizational success! We are committed to fostering an inclusive environment where your skills make a tangible difference every day—empowering you to grow professionally while contributing meaningfully to our mission of operational excellence.

** Salary based on experience **

*** Imperial Construction & Electric provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. ***

Pay: $55,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $55,000 - $80,000