What are the responsibilities and job description for the Accounting & Administrative Assistant position at Impact Merchandise?
At Impact Merchandise, we believe the best workplaces are built on teamwork, humor, and a shared commitment to doing quality work. Behind every order is a dedicated team supporting one another, and making sure our customers have an exceptional experience.
As a leading importer and wholesaler of souvenir and gift merchandise, we partner with attractions across the country—including theme parks, museums, aquariums, zoos, national parks, and other iconic destinations—to create memorable products that help visitors remember their experiences for years to come.
We're looking for an accounting & administrative assistant who enjoys bringing organization to busy days, takes pride in accuracy, and loves being the person others can count on. This is a unique role that blends accounting support with office operations, making it perfect for someone who likes variety.
What You'll Do
Accounting & Financial Support
- Process and review select vendor invoices, ensuring charges are accurate and properly categorized
- Assist with accounts payable, including invoice payments and wire documentation
- Make remote bank deposits
- Organize credit card receipts and review statements for accuracy
- Prepare monthly customs and duty reports
- Maintain select vendor information and customer payment portals
- Support audits and provide accounting assistance as needed
- Help maintain both physical and digital financial records
Office Operations
- Manage incoming mail and distribute documents
- Keep the office stocked with supplies, snacks, and beverages
- Maintain office inventory and coordinate equipment maintenance
- Monitor the company voicemail system
- Keep common areas clean, organized, and welcoming
- Coordinate office maintenance and routine facility tasks
Team & Customer Support
- Help plan company celebrations, holiday events, and team birthdays
- Assist with customer meetings by coordinating lunches, refreshments, and showroom preparation
- Arrange travel accommodations when needed
- Run occasional local errands and assist with special projects that keep the office running smoothly
We're Looking For Someone Who...
- Is highly organized and enjoys keeping things running efficiently
- Has strong attention to detail and takes pride in accurate work
- Is comfortable juggling multiple priorities and shifting between accounting and administrative tasks
- Communicates professionally and enjoys working with people across different departments
- Is dependable, proactive, and willing to jump in wherever help is needed
- Enjoys working in a collaborative, team-focused environment
- Has experience with Microsoft Office; experience with QuickBooks is a plus
- Has 2-4 years experience in office administration, accounting support, accounts payable, or a similar administrative role
Schedule
This is a part-time position capped at 20 hours per week. The schedule is flexible. Ideally, we'd like someone in-office at least 3 days per week. Our office hours are Monday-Friday 8:00am-4:30pm.
Why You'll Love Working Here
We're proud of the culture we've built. We believe people do their best work when they're supported, respected, and genuinely enjoy coming to work. We celebrate birthdays and hoildays, work together to solve problems, and value every team member's contributions.
If you're looking for a role where your work makes a difference—and where you'll be part of a friendly, hardworking team—we'd love to meet you.
Pay: $26.00 - $28.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid sick time
- Paid time off
Work Location: In person
Salary : $26 - $28