What are the responsibilities and job description for the Administrative Assistant position at Impact Concessions?
Available dates of employment: August 10, 2026 - October 2, 2026 leading up to and during the Washington State Fair.
Administrative Assistant responsible for supporting General Manager and Scheduling/Payroll departments by coordinating specific day to day aspects of operation. This is a multi-faceted role, requiring a great deal of careful attention to detail, strong written and verbal communication with a team, and keeping track of many moving pieces. The majority of work is office based, but also requires the physical ability to move/install point of sales equipment, pull uniforms from storage, and walk between locations across a large campus.
Examples of specific tasks may include:
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Catalog and Install all Point of Sales equipment (Clover)
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Pull Uniforms from storage, organize and track use during event
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Assist GM with hiring and orientation events
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Organize and file required employee paperwork, keeping up-to-date records of any needed or missing files
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Track employee attendance and verify employee time cards on a daily basis for accuracy
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Receive employee call outs and communicate with appropriate shift managers in real time to fill gaps in schedule
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Assist with scheduling (match employee availability to open shifts)
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When appropriate, assist new hires with setting up online account access
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Prepare daily report for GM to review any areas of concern, and participate in daily check ins.
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Organize and store uniforms at end of event
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Clean and box all Point of Sales equipment to return, carefully matching serial numbers and documenting tracking numbers for shipping
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18+ years of age
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US Work authorization and valid ID
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2+ years experience working in administration or HR assistance
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Experience with scheduling and time cards preferred.
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Proficient with computers, including use of Microsoft Excel/Google Docs
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Organized: able to file and keep track of documents efficiently
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Self-starter: able to work independently
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Excellent written and verbal communication skills
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Willing to be accountable and work as part of a team
- Able to lift/carry up to 50 lbs
- Able to stand, sit, and walk distances of up to a mile
Salary : $21