Executive Administrator & Paralegal

Location of role Radnor, PA

Department Legal

Key Responsibilities MAIN PURPOSE OF JOB

To provide comprehensive Paralegal and Administrative support to Legal and Compliance team as well as operational functions, as required.

The Executive Assistant & Paralegal is a hybrid role that provides high-level administrative support and legal aide to Legal and Compliance leadership while executing core paralegal and department operations activities. The role coordinates complex calendars, meetings, and travel; manages contract and matter workflows; supports compliance investigations and policy management; and safeguards sensitive information with strict confidentiality. This role is critical to scaling Legal and Compliance effectiveness across a 500-employee biotech.

Key Responsibilities

Executive Support

• Proactively manage complex calendars, priorities, and meeting logistics for GC, CCO, and Senior Director, Legal.
• Prepare agendas, briefing materials, and action logs; track follow-ups to completion.
• Plan global travel and itineraries; process T&E accurately and on time.
• Coordinate department meetings, offsites, training sessions, Corporate Compliance Committee meetings, and town halls.
• Schedule interviews as needed, and support new Legal and Compliance employee onboarding.
• Assist with Staff meetings, content and scheduling.
  
  

Paralegal & Legal Operations

• Maintain matter files, legal mailbox intake, litigation hold tracking, and eDiscovery coordination.
• Support board/committee logistics, minutes support, resolutions, and entity management.
• Assist with IP coordination (e.g., docketing, NDAs, assignments and formal documents) and regulatory document tracking as applicable.
• Manage document retention and ensure audit-ready records.
  
  

Contracts Management

• Triage contract intake; route, track, and report on status using Agiloft (or CLM).
• Apply approved templates and playbooks; perform first-level redlines and escalate deviations.
• Coordinate signatures (DocuSign/Adobe Sign) and maintain executed agreements repository.
  
  

Compliance Operations

• Coordinate compliance investigations (scheduling, notes, document collection, tracking).
• Manage policy and SOP lifecycle (drafting, formatting, version control, publishing).
• Track training assignments and completion; produce dashboards and metrics.
• Support risk assessments and third-party due diligence workflows.
• Support maintenance of Compliance Sharepoint site.
  
  

Finance, Vendors, and Systems

• Create/track POs; reconcile invoices and spend; support monthly accruals.
• Experience working with NetSuite and Agiloft.
• Maintain department trackers, dashboards, and SOPs for consistent operations.
• Ensure data accuracy across NetSuite, SVB, Agiloft, and Microsoft 365/SharePoint.
• Support budgeting process for Legal and Compliance.
  
  

Communications & Documentation

• Draft, proofread, and format internal/external communications, presentations, and reports.
• Take meeting minutes (including compliance interviews) and maintain secure records.
  
  

EDUCATION, EXPRIENCE, KNOWLEDGE

Essential Qualifications:

• 5-10 years' experience as administrative assistant or related function
• Advanced computer skills, particularly Microsoft Office (i.e. Word, Outlook, SharePoint, PowerPoint and Excel)
• Previously provided high level executive support
• Able to manage multiple tasks and work to agreed deadlines whilst under pressure
• Worked both as part of a team and independently in the office
• Discreet handling of confidential documents and other information
• Knowledge of office administrative practices and procedures
  
  

Preferred Qualifications:

• High school diploma or equivalent required; bachelor's degree preferred
• Paralegal/law firm experience preferred
• Audit, Finance background is helpful
• Pharmaceutical experience preferred
  
  

Other:

• Confidentiality and Integrity. Respect confidential information and protect the privacy of employees, customers, and patients.
• Taking responsibility. Take full responsibility for assigned tasks, ensure completion, and address all outcomes.
• Flexibility. Adapting to new ideas, shifting priorities, and managing varied tasks efficiently.
• Collaboration. Collaborating effectively with others to accomplish tasks and acknowledging the perspectives and needs of team members.
• Perform other duties as required.
  
  

About the Company Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry’s most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions.

Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases.

At Immunocore, we recognize that our employees are our greatest asset. We value the unique contributions each person brings to our team. By embracing Science, Trust, Respect, Integrity, Diversity, and Entrepreneurship (STRIDE), we create an environment where collaboration thrives, ideas flourish, and transformative changes happen. STRIDE represents more than just letters; it embodies our shared identity and drives our mission. We are dedicated to developing breakthrough therapies that transform patients’ lives, advancing medicine, and supporting one another in these pursuits.

Immunocore is proud to be an equal opportunity employer. As such, we are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, or any other characteristic protected by law.