Accounts Payable Specialist

About the Role:

As an Accounts Payable Specialist, you play a key role in supporting the financial health of the organization through the accurate and timely processing of vendor invoices and payments. You are responsible for maintaining strong vendor relationships, ensuring financial records are up to date, and supporting accounting operations that keep projects and business functions running smoothly.

In this role, you’ll manage high volumes of transactions while balancing accuracy, deadlines, and compliance. You’ll collaborate closely with project managers, estimators, and the broader accounting team to ensure alignment between financial data, project budgets, and cash flow.

Sound like you? Read on.

In this role, you will:

• Process vendor invoices accurately and in a timely manner.
• Verify invoice details, match transactions, and prepare payments in accordance with company procedures.
• Schedule and execute payments, ensuring proper authorization and documentation.
• Reconcile vendor statements and transactions to maintain accurate account balances.
• Monitor accounts payable aging and ensure timely payments to vendors.
• Maintain vendor files and respond to vendor inquiries professionally and promptly.
• Assist with weekly cash flow analysis and distribute insights to leadership.
• Identify and resolve discrepancies or delinquent accounts through proactive review.
• Generate reports on vendor account status and financial activity as needed.
• Support audits by providing documentation and resolving discrepancies.
• Collaborate with project managers and estimators to set up job budgets within Foundation Software.
• Assist with journal entries, account reconciliations, and month-end close processes.
• Maintain accurate financial records within ERP/accounting systems.
• Uphold strict confidentiality of company and employee financial information.

We’re Excited About You Because:

• You’re highly organized and able to manage multiple priorities with strong attention to detail.
• You can meet deadlines consistently in a fast-paced, deadline-driven environment.
• You’re a strong communicator who builds positive relationships with vendors and internal teams.
• You’re proactive and take initiative to resolve discrepancies before they escalate.
• You have strong critical thinking skills and approach problems with a solution-oriented mindset.
• You’re comfortable working with Microsoft Office tools, especially Excel and Outlook.
• You have experience in accounts payable, accounting, or a related financial function.
• Experience with Foundation Software or similar ERP systems is a plus.

This job description is not exhaustive. Other duties may be assigned as needed, and responsibilities may evolve to support the business and employee experience.

About Us:   

IMI Industrial has been providing millwright and fabrication services since 1986 and is known in the industry for our quality workmanship, dedication to safety, and strong client relationships. We’re a team of good people who think critically, work hard, and solve problems in an effort to exceed customer expectations.

We’re equally committed to creating an excellent employment experience for our team members. We work hard to hire and develop great people and build relationships, and we pride ourselves on our culture of safety and quality. We also aim to ensure that the programs and services we offer our team are among the best in the business. We offer competitive salaries, 401k, and health benefits as well as company holidays and competitive time-off plans.

Individuals seeking employment at IMI Industrial/Designed Conveyor Systems are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. Accommodation is available to applicants with a disability condition, when applying, testing, or interviewing for a position. Please let us know if you need accommodation.