Administrative Assistant

IMI plc

At IMI, we’re not just creating solutions; we’re building careers. So, unlock your potential: do work that matters, grow with us, and be part of a team shaping tomorrow.

Here, you can make a real difference – solving complex engineering challenges that make industries smarter, safer and more sustainable. From the energy that powers homes to the systems that keep the world moving, you’ll help create solutions the world depends on. 
But it’s not just about the work – it’s about how you grow. We encourage curiosity, make learning part of everyday life, and give you real opportunities to build new skills and move your career forward.
We believe in nurturing your wellbeing, too, with strong benefits and flexible policies that help you succeed. At IMI, you’ll find a supportive, collaborative and inclusive environment where you can truly thrive.

Role Overview:

The Administrative Assistant provides essential support to manufacturing and operations by maintaining accurate documentation, entering and reporting production data, preparing KPI reports, and assisting with material planning activities. This role works extensively in Excel and IQMS/MRP to ensure data integrity, timely reporting, and smooth coordination across production, planning, and procurement functions.

Work Environment: Onsite

Key Responsibilities:

Machine Setup Documentation

•         Create, update, and maintain machine setup sheets.
•         Build and modify Excel-based setup templates and forms.
•         Manage document versions and approvals within the IQMS document control module to ensure compliance and accuracy.

 Production Reporting

•        Enter daily/weekly production data into standardized Excel spreadsheets.
•        Generate routine production reports and summaries in Excel (training provided on report generation and formatting).
•        Verify data for completeness and accuracy prior to submission.

 KPI (Key Performance Indicator) Reporting

•        Collect and consolidate operational data from multiple spreadsheets/sources into a central KPI report.
•         Prepare and upload KPI visuals to digital displays (training provided; process is straightforward).
•         Maintain a consistent reporting cadence and file organization for auditability.

 Enterprise Resource Planning (ERP) Transactions

•        Create purchase orders (POs) for tooling and raw materials in ERP system.
•         Create POs for outsourced services and track status as needed.
•        Process shipments and related transactions within IQMS to ensure accurate inventory and order records.

 General Operations Support

•       Assist with material planning and inventory control activities (e.g., counts, reconciliations, updates).
•       Support weekly ship-plan preparation by gathering data from spreadsheets and uploading the plan to digital displays.
•       Run tooling reports to identify current and upcoming tooling needs and escalate as appropriate.

Critical Competencies for Success:

·         2–3 years in an administrative, manufacturing operations, planning, or data-entry role (preferred).

·         High school diploma or equivalent required

·         Familiarity with MRP/ERP systems (IQMS) preferred

·         Proficiency in Microsoft Excel including data entry, sorting/filtering, formulas, basic reporting; comfort learning new templates.

·         High accuracy in data entry, document control, and reporting.

·         Strong file management, version control, and ability to meet recurring reporting deadlines.

·         Clear, professional communication with production, planning, and procurement teams.

·         Ability to identify data discrepancies and follow through to resolution.

·         Handles operational data with discretion and adherence to procedures.

Pay range: $25.51 - $36.79/hour

Within this range, individual pay is determined based on skills, experience, and qualifications relative to the job requirements. Base pay information is aligned with market location and may be subject to prevailing wage laws, if applicable.

What IMI Can Offer You

At IMI, one of our top priorities is to create an inclusive culture of health. We strive to remove barriers to care (whether that be physical or financial) and in doing so, we offer choice for all your health and wellbeing needs. 

See below for a general overview of our amazing perks and benefits for full time employees:

• Multiple health plans to choose from: HMO, PPO, and High Deductible Health Plans with a low-cost share
• Best-in-class 401K plan with zero vesting and up to 6% contribution matching
• 14-week maternity leave at full pay (Adoption benefits are equivalent)
• 4-week paternity leave at full pay (Adoption benefits are equivalent)
• Employee Resource Groups that offer community and support, like our Pride Network and Network of Women groups 
• PTO, encompassing inclusive holidays 
• Career Development opportunities (IMI’s ‘Catalyst’ Program)
• Employer contribution for Health Savings Account, and in many cases free virtual telemedicine, and teletherapy.
• Mental Health and wellness programs to support you and your family
• Full suite of voluntary benefits to tap into, including but not limited to: Critical illness insurance, hospital indemnity, legal insurance, identity theft protection, and pet insurance or home & auto insurance through our discount advantage platform
• Short & long-term disability as well as basic life insurance at 2x your basic salary at no cost to the employee
• Free financial advisors, webinars, and classes through Charles Schwab
• Annual Employee Stock Purchase Plan with option to purchase IMI shares at a reduced employee only price - no opportunity to lose, only to profit or refund your investment 100%

**Benefits plans change year over year, but we have guiding principles in place to ensure our employees have the tools and resources available to stay connected and up to date**

Health & Safety

The physical demands described within the Key Duties & Responsibilities section of this job description are required to perform the essential functions of this position.  Reasonable accommodations may be made for individuals with disabilities.  Please contact your local HR representative to discuss the specific Work Conditions and Physical Requirements of this role.  

Health, Safety, and Environmental Duties – At IMI we are all personally committed to protecting our people, minimizing our impact to the environment, the communities we operate in and our company. All members of our workforce have the duty to ensure the health, safety and welfare of themselves, others, and the environment. Every employee is expected to follow all HSE operating procedures, also to challenge any observed behaviors or unsafe acts.

Code of Ethics

IMI requires the highest standard of ethics in all business dealings, particularly with customers, suppliers, advisors, employees, and the authorities. In accordance with the IMI Way: Our Code of Responsible Business.

Changes to This Job Description

IMI may amend this job description in whole or part at any time.

By submitting your application, you consent to the processing of your personal data in line with IMI’s policies. For information about how IMI processes candidates’ data, please see the Candidate Privacy Notice at www.imiplc.com/candidate-privacy-notice, available in multiple local languages.

IMI is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Salary : $26 - $37