Administrative Assistant

Job Title: Administrative Assistant

Duration: 12-Month Contract

Location: New York, NY 10282 (Onsite)

About the Role:

Our client, a leading organization in the Asset & Wealth Management space, is seeking a highly organized and proactive Administrative Assistant to support executive teams in a fast-paced, dynamic environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities:

• Provide high-level administrative support within a team-oriented environment, with flexibility to assist multiple teams as needed
• Manage complex calendars across multiple time zones, including scheduling meetings, prioritizing requests, and coordinating logistics
• Handle a high volume of incoming calls, take accurate messages, and interact professionally with senior leaders and clients
• Coordinate domestic and international travel arrangements, including visa processing and expense reporting
• Organize internal and external meetings, including conference room bookings, catering, guest registration, and materials preparation
• Perform general administrative duties such as data entry, filing, scanning, mailing, and document management
• Maintain confidentiality while handling sensitive client and business information
• Act as a key team member by staying informed on priorities and proactively providing support
• Ensure compliance with internal policies and approval processes

Required Qualifications:

• Proven experience as an Administrative Assistant supporting senior executives in a complex, fast-paced environment (financial services, corporate, or government preferred)
• Strong judgment and discretion when handling confidential information
• Excellent interpersonal and teamwork skills with the ability to collaborate across global teams
• Ability to remain calm under pressure while managing multiple priorities efficiently
• Strong written and verbal communication skills with a professional demeanor
• Exceptional organizational skills and attention to detail
• Self-starter with strong problem-solving and follow-up skills
• High level of integrity, professionalism, and diplomacy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom
• Experience with expense management tools such as Concur or similar platforms

Preferred Qualifications:

• Experience supporting teams in Asset & Wealth Management or similar industries
• Familiarity with global scheduling and executive-level coordination