Coordinator (Resourcing & Operations)

About Imaginary Forces

Imaginary Forces (IF) is a leading creative studio working at the intersection of design, storytelling, and visual systems. For 30 years, we’ve helped shape the visual language of entertainment and culture — from cinematic sequences and brand identities to world-building and experience design.

We partner with leading brands, studios, platforms, and creators to craft work that moves audiences and creates meaningful impact. We’re not a traditional creative organization. We’re a craft-led studio built on ideas, storytelling, and execution.

We’re looking for a highly organized Coordinator (Resourcing & Operations) to support staffing, scheduling, and freelancer management across a fast-paced creative studio. This role is central to help projects run smoothly—connecting producers, artists, and freelancers while keeping in line with all systems and best practices. 

This role sits at the center of the work, supporting both resourcing (75%) and studio admin & operations (25%). You’ll help ensure the right people are on the right projects, while also helping shape the day-to-day flow of the studio. It’s a highly visible, fast-moving role that connects producers, creatives, freelancers, and leadership. You’ll bring energy to how the studio operates.

This is a highly communication-driven role that requires quick thinking, strong judgment, and the ability to problem solve in real time. You’ll coordinate across multiple departments and work closely with producers, creatives, and freelancers to keep work moving.

You’ll handle many of the day-to-day responsibilities tied to resourcing, while also taking initiative to anticipate needs, flag gaps, and help plan ahead. It’s not just about managing schedules, but helping the studio stay one step ahead.

This is an hourly role with real ownership, and a strong pathway into production or studio operations over time. We’re looking for someone early in their career who is genuinely interested in the entertainment industry and the role design plays in shaping culture.

This is a strong opportunity for someone with 1–3 years of experience in coordination, production, or scheduling roles, or experience working in entrepreneurial creative environments. An interest in entertainment, storytelling, and design is a big plus.

• Manage day-to-day staffing and scheduling across projects in CETA
• Maintain a clear view of team allocation, availability, and upcoming needs
• Build and send daily callsheets to align teams on priorities
• Coordinate freelancer sourcing, outreach, onboarding, and bookings
• Track staff and freelancer availability, PTO, and resourcing gaps
• Ensure alignment across CETA, Google Calendar, and team communications
• Support producers and teams with coordination needs across projects
• Support studio operations, internal workflows, and occasional events or client needs
• Respond quickly to incoming requests and help unblock teams in real time
• Support payroll prep for W2 freelancers
• Identify resourcing gaps, overlaps, and pressure points early and flag them proactively
• Support ad hoc production needs, including studio operations, internal initiatives, and events as required

• Highly organized, detail-oriented, and reliable
• Clear, responsive communicator who keeps people aligned
• Comfortable juggling multiple priorities in a fast-paced environment
• Takes initiative and follows through
• Brings energy, presence, and a strong sense of ownership
• Interested in how creative work gets made, not just tracking it on paper
• Looking to grow within a creative studio environment

• 1–3 years experience in coordination, production, or scheduling roles
• Creative studio, agency, or production environment is a plus

• $22–$24 per hour, DOE
• This is a non-exempt hourly role and eligible for overtime in accordance with California law

This role is based in our Los Angeles studio Monday-Thursday with the option to work remotely on Friday.

How to Apply

Please submit your resume along with a few short answers to the questions below.

Optional but encouraged: include a short (2–3 minute) video introduction. This doesn’t need to be polished. We’re simply interested in how you think and communicate.

If you choose to submit a video, you can use the prompts below:

• When things start to pile up, what’s your way of keeping it under control?
• What’s something recently — a film, show, design, or piece of work — that stuck with you? What about it caught your attention?

We review applications on a rolling basis and will follow up with selected candidates.

Email beth.skopp@imaginaryforces.com a Google drive or dropbox link with your video