Administrative Assistant (On-Site)

ADMINISTRATIVE ASSISTANT

Position Summary

This is a highly visible, on-site position and is ideal for a skilled administrative professional who is upbeat, professional and loves to think of all the details. In this role, you will serve as a trusted partner to the President and a central point of coordination for the broader company. Through strong value judgment, proactive organization, and a welcoming presence, this role supports leadership effectiveness, and creates a positive, professional experience for employees, customers, and visitors alike.

Nuts & Bolts

Schedule: Monday - Friday 8am - 5pm

Location: Plymouth, MI

Remote/Hybrid: Not Eligible

Overtime: Eligible

Pay Type: Hourly

Pay Schedule: Biweekly

Benefits: BCBS Medical, Delta Dental, VSP Vision: Coverage Starts on Day 1

Retirement: 3% 401K Safe Harbor Contribution, Immediately Vested

Additional Perks: Paid Time Off, Paid Company Holidays, Company Holiday Picnics and Parties, Race Win Celebrations etc.

Attire: Business Casual M - Th, Casual Fridays

Major Areas of Responsibility

70% Supporting Executive Team / Company President

• Meeting Coordination: Schedule and organize meetings at the Presidents direction, ensuring they are appropriate in length and timing.
• Calendar Management: Direct access to the President’ss calendar to manage and maintain a clear and organized schedule including near term and long term.
• Email Processing: Prioritize the Presidents email inbox for messages which require his attention. Additionally, provide a timely reply to senders for messages which don't require the Presidents attention (i.e. Scheduling).
• Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
  
  
  

30% Company-Wide Support

• Answer the phones and support incoming calls from vendors, customers, suppliers and applicants
• Greet guests at the door and provide a welcoming atmosphere
• Serve as the “go-to” team member for answering incoming company calls and visitors
• Maintaining company phone list, directory, up-to-date contact information
• Maintain office supply levels, work with building vendors
• Maintain security codes and entry door badges.
• Provide hospitality support (e.g. coffee, lunch ordering, etc) for customer meetings and all-hands gatherings
• Complete administrative tasks for employees and company leaders
• Event Planning: Organize and oversee corporate events, ensuring they align with business goals and President/Director availability.
  
  
  

Required Qualifications

• Associate’s Degree and 3 years of professional administrative experience in an office environment
• Strong computer skills: Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat.
• Fantastic organization skills
• Able to work both independently and as a member of a team
• Excellent verbal and written communication skills
• Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.
• Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people.
• Strong interpersonal skills along with excellent oral and written communication.
• Strong command of the English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  
  
  

Demonstrated Physical Abilities/Work Environment

Remain stationary for 70% of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.