What are the responsibilities and job description for the OFFICE ASSOCIATE position at illinois?
Job Requisition ID: 58248
Opening Date: 08/17/2026
Closing Date: 08/31/2026
Agency: Illinois Deaf and Hard of Hearing Commission
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: Manual Communication (Sign)
Salary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144 - $5,429 monthly bilingual pay
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Overview:
This position provides high‑level administrative and clerical support to the Director and professional staff. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse range of individuals, including those who are deaf or hard of hearing.
Illinois Department of Deaf and Hard of Hearing Commission offers a robust benefit package including:
- Monday-Friday schedule
- Health, life, vision, and dental insurance
- Paid Parental leave
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn (12) paid sick days annually
- (10-25) paid vacation days (based on years of service)
- Employees earn (3) paid personal days (pro-rated based on start date)
- (13-14) paid state holidays annually
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Serves as Secretary to the Director and professional staff.
- Reviews invoices for BEI Raters, Interpreters, Commissioners, and Licensure Board invoices.
- Performs a variety of complex, specialized clerical support functions.
- Serves as receptionist in the agency’s executive office.
- Identifies needs for office supplies.
- Through sign language, communicates with those who are deaf and hard of hearing and others. Including clients, government officials, staff, and others.
- Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
- Requires ability to keyboard accurately at 35 words per minute.
- In addition to having a written and spoken knowledge of the English language, candidates are required to sign American Sign Language at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.
Conditions of Employment
- Requires a valid drivers license and the ability to travel, including overnight stays.
- Requires the ability to work outside normal hours as operational needs require.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday 8:30am-5:00pm
Headquarter Location: 528 S 5th St, Springfiel, Illinois, 62701
Work County: Sangamon
Email: Patty.Greene@illinois.gov
Phone: 217-557-4495
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $4,144 - $5,429