What are the responsibilities and job description for the Grants and Contracts Specialist - Beckman Institute for Advanced Science and Technology position at illinois?
Duties & Responsibilities
- Pre-Award
- Work directly with Beckman faculty on proposal submissions – counseling on the process, reviewing and understanding research solicitations and interpreting guidelines and submission requirements in accordance with university and agency regulations. Serve as a liaison between faculty and Sponsored Programs Administration (SPA) pre-award staff.
- Prepare complex budgets and justifications and assist with current and pending support along with other documentation required for proposal submission.
- Assist proposers with entering budget information into sponsor portals and initiate internal record in myProposal portal and agency portals when required.
- Post-Award
- Manage a post-award portfolio and correspond with faculty throughout the life of the grant. Serve as a liaison between faculty and SPA post-award staff.
- Review and approve the use of grant funds for expenses such as employee appointments, i-Buy orders, p-card expenses and travel reimbursements to ensure integrity, accuracy and allowability in accordance with budgets, agreement terms and applicable policies and procedures.
- Review, process, monitor and track subaward agreements and payments. Monitor and request anticipation accounts, no cost extensions and contract modifications.
- Review progress reports and monitor faculty effort to ensure compliance with policies, making recommendations for change when necessary. Assist with reporting when required.
- Prepare, review and reconcile monthly grant accounting reports for researchers and management. Ensure the accuracy of various types of expenditures and procurement procedures for all grant funding using professional accountancy knowledge.
- Pre- and Post-Award
- Maintain knowledge of SPA guidelines for all pre-award and post-award activities. Consult with SPA for required documentation, reporting and close-out activities. Maintain knowledge of sponsor rules and regulations for grant expenditures, allowable/unallowable costs, rebudgeting, carryforward, etc.
- Assist in conflict resolution with grants and contracts business activities to identify and resolve problems.
- Participate in continuing professional development (e.g. conferences, seminars, webinars, etc.) to improve knowledge and judgment.
- Provide backup support for team members during absences (e.g., vacation, leave or high-volume periods) to ensure continuity of operations. Perform other duties as assigned to support team and departmental needs.