Office Support Specialist - Beckman Institute for Advanced Science and Technology

Duties & Responsibilities

• Arrange weekly QCB seminars and schedules for Center visitors. This includes precise completion of all details for travel arrangements, publicity, room reservations, coordinating appointments, meals and follow-up work for reimbursements and honorariums.
• Assist the Assistant Director and Office Administrator as requested in coordinating and hosting QCB events, including the Center's summer school, Villa Cisse Scholars, conferences, advisory board meetings and retreats.
• Following campus business policies, make purchases on behalf of the Center, including office supplies, advertisements, publications, travel, lodging and reimbursements for QCB members.
• Coordinate Center meetings as requested, including polling attendees for availability, reserving rooms and creating Zoom invitations. Attend required Center meetings and events and send professional and accurate correspondence on behalf of the Center.
• Organize and maintain confidential filing systems using databases. Maintain accurate and updated files for seminar expenses, reimbursements and other Center expenditures.
• Other duties as assigned by the Assistant Director or Office Admnistrator.