Director of Planning - Facilities & Services

Duties & Responsibilities

• Provide leadership and management to all units included within the Planning & Design team. Serve as subject matter expert in support of these teams. Sets workplace climate and oversees all aspects of personnel management within the division including recruiting and retention, training and professional development, performance standards, and the promotion of access and belonging for the team and external partners.
• Administration of the processes of the Planning & Design teams for the Urbana campus, working with campus units from planning through project completion.
• Oversee the Architectural Review Committee, Retainer Work Order program, Campus Master Plan, Space Planning, and Capital Renewal and Deferred Maintenance program. Oversight of the procurement of professional services including but not limited to Architects, Engineers, Landscape Architects, Interior Designers, and Surveyors. Monitor and review all federal, state, and University rules and regulations affecting planning and design services.
• Set the course for the division. Align the goals and objectives of the division with those of F&S and the campus to ensure that the efforts of the division complement the goals and objectives of the university.
• Make decisions about ongoing distribution of resources among the Planning & Design teams to align services with customers’ needs and campus requirements. Ensure information is effectively disseminated among campus customers and employees.
• Develop and use productivity measures and process improvement metrics using work management systems, alternate delivery methods, and other tools to enhance division operations.
• Establishment and dissemination of policies and procedures related to project definition, programming, scheduling, budgeting, and delivery methodologies.
• Oversight of the Retainer and University Qualification Based Selection processes for the employment of Architects, Engineers, and Land Surveyors.
• Serve on F&S, campus, and community committees and panels as assigned.
• Develop and submit annual budgets and rate structures for division business units. Monitor and adjust annual budget expenditures to meet priority engineering and construction service requirements and established operating targets without incurring deficit spending.
• Provide assistance with capital projects requiring Board of Trustee actions with the Office of Capital Programs and Real Estate Services. Assist with the development of capital renewal, deferred maintenance, and capital improvement priorities and preparation for the Urbana campus.
• Provide expert consultation and assistance to the AVC and to campus leadership in respective functional areas. Work closely with F&S divisional peers, staff, and the campus community at large to effectively coordinate and deliver products and services. Provide guidance and input on the development and use of all planning and design support systems, including but not limited to: Kahua, PRZM, CAPS, Contracts and Upside.
• Perform other duties as assigned and adhere to F&S mission and guiding principles.