Associate Director of Facilities for Housing Building Services - University Housing

Duties & Responsibilities

Leadership and Supervision

• Plan, organize and direct the operation of University Housing Facilities Building Services, Inventory, and Warehouse which consists of approximately 170 employees and has an annual budget of approximately $10 million.
• Develop, administer, and supervise the activities of the Building Services staff in a manner that will provide an effective and efficient cleaning program serving approximately 8,600 undergraduate residents, 1,000 graduate residents, 750 staff members, 5 dining halls, and 1,100 Family Housing apartments. Overall square footage of facilities is 4.3 million.
• Direct supervision of 2 Building Services Supervisors who supervise 15 Forepersons, providing leadership and training needed to carry out objectives and procedures of Building Services.
• Responsible for the overall hiring of Building Services staff and the implementation of the contractual bidding system. Establish work schedules and approve methods to accomplish accepted standards of cleaning. Perform ongoing audits of positions, when vacant, to determine increased efficiencies in the hiring and placement of staff.
• Select, secure, and be responsible for the distribution and maintenance of building services equipment, supplies, and tools.
• Provide training for staff and ongoing review and evaluation to ensure the entire staff is updated on current industry standards, procedures, methods, and techniques.
• Responsible for ensuring contracted agreements and divisions of responsibility are upheld. Participates in labor-management meetings and negotiations. Ensures compliance by Buildings Services with all applicable statutes, policies, and rules governing the University of Illinois System, UIUC campus, University Housing, and Civil Service.

Strategic Leadership and Collaboration

• Provides leadership and input to the strategic direction of University Housing through long range and strategic planning. Leads and serves on teams working on a variety of complex and strategic projects.
• Coordinates with Human Resources and supervisory staff to respond to personnel matters including grievances, the Performance Partnership Program (PPP), worker’s compensation, and FMLA.
• Communicates on a regular and timely basis with colleagues in other University Housing departments as well as collaborative partners in other areas of the UIUC campus and University system.
• Maintain the integrity of all confidential information
• In the absence of the Director, may be the principal representative on University Housing Facilities matters.

Budget Management and Project Management

• Prepares & monitors budgets that reflect projections on costs related to building services for University Housing facilities.
• Plans, designs, estimates, and schedules building services projects.
• Inspects facilities, oversees work order scheduling, contracted services, and work projects.
• Monitor supplies usage and develops programs to maximize value and efficiency in expenditures.