Associate Director, Business and Finance - Illinois Quantum and Microelectronics Park

Duties & Responsibilities

• Financial Reporting & Analysis
  • Develop and present financial statements for IQMP leadership including the Chief Executive Officer, Chief Operating Officer and Board of Managers as requested, including annual budgets, year-to-date summaries, and forward-looking projections, reserve statements, debt obligations, and revenue/expenditure forecasts to date projections, reserve statements, debt obligations, and revenue/expenditure forecasts.
  • Perform financial analyses, account reconciliations, and budget reviews to support IQMP programs.
  • Monitor cash flow and initiate fund transfers for grant advances between the University and IQMP, LLC.
  • Manage preparation of monthly financial statements for IQMP operations, including allocation of expenditures by activity code and budget line, and classification of revenue in appropriate categories.
• Accounting Operations & Controls
  • Manage accounting functions including month-end and year-end Banner closing procedures, documentation, and preparation of year-end fact sheets.
  • Track and reconcile all IQMP funding sources to ensure accuracy, proper posting, and compliance with University policies.
  • Oversee property accounting records and serve as primary Unit Security Contact (USC) for IQMP.
  • Assist with establishment of accounts receivable processes and detail codes for IQMP within Banner.
  • Support preparation and submission of required financial surveys and reports (e.g., URO survey).
• Supervision and Management
  • Supervise finance and business staff, mentor and provide professional development; providing direction of job duties, review work and provide performance evaluation.
  • Monitor leave requests.
• Procurement, Cards, and Reimbursements
  • Serve as approver for P Card, T Card, and iBuy transactions.
  • Manage process for staff travel and expense reimbursements.
  • Oversee procurement procedures to ensure compliance with University policies.
• Audit Administration
  • Prepare schedules, worksheets, documentation, and correspondence for internal and external audits.
  • Manage the engagement of the external accounting firm that performs the annual IQMP, LLC audit.
• Grant & Federal Compliance
  • Coordinate grant accounting, reporting, and payment reconciliation for IQMP.
  • Serve as primary SAM.gov Point of Contact to maintain federal funding eligibility and coordinate DARPA related system access (including WAWF).
• Administrative & Contract Support
  • Serve as the primary contact for administrative policies, including procurement, ethics, and conflict management.
  • Coordinate creation of consultant contracts using established templates.
  • Implement and oversee contract management processes.