Executive Assistant, Business Development & Quantum

About Illinois EDC

The Illinois Economic Development Corporation (Illinois EDC) is a not-for-profit, public-private partnership committed to driving economic growth and investment across Illinois. Working in close collaboration with state leadership, industry partners, and regional stakeholders, Illinois EDC advances strategic initiatives that position the state as a premier global destination for business.

Position Description

The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role serves as a trusted partner, helping ensure smooth day-to-day operations and enabling leadership to focus on strategic priorities. Reporting to the Senior Vice President of Business Development and the Senior Vice President, Quantum, this individual serves as a trusted partner, helping ensure smooth day-to-day operations and enabling leadership to focus on strategic priorities.

The ideal candidate has exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Position Summary

The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role serves as a trusted partner, helping ensure smooth day-to-day operations and enabling leadership to focus on strategic priorities. Reporting to the Senior Vice President of Business Development and the Senior Vice President, Quantum, this individual serves as a trusted partner, helping ensure smooth day-to-day operations and enabling leadership to focus on strategic priorities.

The ideal candidate has exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Core Responsibilities

• Manage complex calendars, emails, and schedule meetings, travel, and logistics

• Serve as a primary point of contact for internal and external stakeholders

• Prepare, review, and organize correspondence, expense reports, presentations, and briefing materials

• Track priorities, deadlines, and follow-ups on behalf of the executives

• Coordinate meetings, including agendas, materials, minutes, follow-ups and action items

• Handle confidential and sensitive information with discretion and professionalism

• Support special projects, events, and cross-functional initiatives as needed

• Support after events activities such as importing business cards into CRM and handling general follow-ups

• Improve administrative processes and workflows for efficiency

• Anticipate executive needs and proactively address issues

Qualifications and Experience

• Bachelor’s degree or equivalent experience preferred but not required

• Two years of experience supporting senior-level executives

• Strong written and verbal communication skills

• Exceptional organizational, time management, and problem-solving abilities

• High level of professionalism, discretion, and emotional intelligence

• Proficiency in Microsoft Office and Customer Relationship Management Tools (preferred)

• Ability to work independently and manage competing priorities

• Effective problem-solving and analytical skills to address complex challenges

• Experience working with external partners and government entities a plus

• Effective problem-solving and analytical skills to address complex challenges