Accounting Specialist

Duties & Responsibilities:

• Directs the day-to-day operations by monitoring outstanding invoices and coordinating payment processing for purchase orders and Emburse submissions.
• Provide guidance on university financial policies, purchasing guidelines, and departmental procedures to UIPD personnel.
• Review and approve Emburse transactions to ensure proper account usage and compliance with university policies.
• Prepare and process requisitions and contracts in accordance with all required procurement procedures.
• Prepare monthly financial reports for UIPD units. Deposit cash and checks as needed.
• Process Banner journal vouchers to correct invalid transactions and maintain accurate financial records for UIPD accounts.
• Create and process Emburse expense reports for travel reimbursements and vendor payments associated with UIPD operations.  Manage travel reimbursements and related purchasing documentation.
• Manage, track, and reconcile departmental credit card payments and ensure proper documentation for all charges.
• Establish, modify and maintain secure and accurate deposit logs.
• Establish, modify, and manage the storage and disposal of financial documentation.
• Prepare, process, and monitor billings for service activities. 
• Manage the DPS general email inbox, responding or disseminating to appropriate parties in a timely manner.
• Coordinate document preparation and routing for approvals, signatures, and internal workflows.
• Other duties assigned.