What are the responsibilities and job description for the Assistant Principal of STEM and Innovation Secretary C position at Illinois School District U-46?
- Schedule and coordinate calendars, meetings, and appointments for the Assistant Principal of STEM and the Assistant Principal of Innovation on a daily basis.
- Support the planning, coordination, and implementation of the student selection process for Magnet Academies.
- Support the Magnet Program authorization and assist in preparing all related documents.
- Prioritize tasks to meet timelines on a variety of projects as assigned.
- Update information contained on the department website.
- Responsible for general office duties including answering phones; greeting and directing office visitors; assisting and supporting staff; screening phone calls; transferring phone calls to the appropriate party.
- Receive, sort, and disseminate correspondence for and/on behalf of the supervising administrator including the original "draft" of memos, forms, newsletters, reports, and other correspondence (as assigned).
- Perform general office/admin assistant functions including typing and computer usage, scheduling appointments, directs students and provides phone assistance.
- Provide additional support of Department ETA staff as needed.
- Prepare verifiable department reports as requested.
- Assist in establishing and maintaining student records; compiles, records, and updates routine reports as necessary (i.e. Naviance reports, Infinite Campus reports, My Data warehouse reports, student application reports, College Board reports, etc.)
- Assist in organization and coordination of school wide testing.
- Maintains inventory of supplies and materials (e.g. forms, office supplies, event supplies, etc.) for the purpose of ensuring items timely availability.
- Maintain budget/orders supplies for divisions/departments the Assistant Principals supervise. Prepare vendor invoices for payment, maintaining an accounting record on all purchase orders and credits.
- Research assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school culture and climate.
- Maintain and expedite equipment and facility repair of equipment by containing appropriate personnel and/or vendors.
- Participate in related training when offered by the district.
- Provide principal with substitute support through the utilization of absence management.
- Other duties as assigned.
- High School diploma or equivalent required.
- Associate's degree preferred.
- Ability to work well in fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
- Working knowledge of Microsoft Office suite and Google applications.
- Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
- Familiar with online student information systems (i.e. Infinite Campus) preferred.
- Bilingual English/Spanish written/verbal (preferred).
- Ability to work on a computer/telephone over the major portion of the day.
- Ability to lift up to 25 pounds.
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Demonstrates confidentiality
- Ability to work independently
- Ability to prioritize tasks
- Demonstrates organizational skills
- Keeps accurate filing
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
- Accurate typing/keyboarding
- Working knowledge of computer programs
- Willingness and ability to learn
- Perform reception duties
- Perform student attendance duties
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer programs, Word and Excel
- Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
- Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
- Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
- Proficient in specialized computer programs and applications.
- Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
- Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
- Responsible for office management, environment, staff, finances (banking and financial software)
- Ultimately responsible for coordination, organization, facilitation of district level department/building
- This is a 10-month position.
- Salary and benefits as established by the Board of Education.
- Starting salary is $18.65/hr.
- DUSA Benefits Sheet.pdf
- DUSA salary table FY26.pdf
JobID: 43895
Position Type:
Secretary / Clerical/School Secretary
Secretary / Clerical/School Secretary
Date Posted:
4/1/2026
4/1/2026
Location:
South Elgin High School
South Elgin High School
Date Available:
ASAP
ASAP
Closing Date:
Until Filled
Until Filled
Position / Title: Asst. Principals of STEM and INN Secretary C
Bargaining Unit: DUSA
Department/Location: Office of Assistant Principals of STEM and Innovation
Work Days: 211
Reports To: of Assistant Principals of STEM and Innovation
JD Revision Date: 06/29/2023
Supervises: N/A
Function / Position Summary
The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills. Utilize excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student/staff information in the school and community.
Job Duties / Responsibilities
Education
Experience / Knowledge
Physical Demands
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
Classification A (Proficiently demonstrates all criteria listed)
Classification B (Proficiently demonstrates all criteria listed, including classification A)
Classification C (Proficiently demonstrates all criteria listed, including classifications A and B)
Terms of Employment
Attachment(s):
Salary : $19