Assistant Fiscal Officer

Illinois Senate

Office of the Secretary of the Senate

Assistant Fiscal Officer

The Secretary of the Senate’s Office is seeking a motivated, detail-oriented individual to serve as an Assistant Fiscal Officer to share duties with the Chief Fiscal Officer of the Illinois Senate. This job is an in- office position with no remote work option.

JOB DUTIES INCLUDE WORKING WITH FISCAL OFFICER IN:

· Overseeing various Senate caucus and district office budgets

· Overseeing purchasing of furniture and supplies, including completion of appropriate paperwork, contracts and certifications

· Preparing contracts and tracking progress through the Office of the Comptroller

· Assisting with preparation and filing of district office leases

· Processing invoice vouchers for purchases and travel vouchers

· Reconciling monthly reports from the Office of the Comptroller against the General Assembly Accounting System to ensure accuracy

· Responding to Freedom of Information requests

· Assisting in completing required GAAP reports

· Processing session mileage and per diem

· Working with utilities to initiate and ensure coverage for district offices

· Preparing documents and reports required as part of the biannual audit

· Assisting property control manager with tracking and tagging of equipment

MINIMUM SKILLS REQUIRED

· College degree preferred or some college preferred with commensurate experience

· Basic accounting and budget knowledge – previous state government fiscal experience or accounting background preferred

· Ability to stay focused and organized

· Ability to communicate effectively both verbally and in written correspondence

· Attention to detail and accuracy

· Confidentiality

· Ability to work additional hours during the legislative session (heaviest June-July)

SALARY & BENEFITS

· $70,000-$75,000 based on experience

· Health, dental, vision, prescription, behavioral health, and life insurance detailed at

· Participation in the State Employees’ Retirement System

· Optional participation in health savings account and Deferred Compensation programs

· Competitive vacation, sick, and personal time

Qualified Applicants should submit a resume (email preferred) to:

Missy Jennings

Director of Human Resources

Illinois Senate

Room 403F Capitol Building

Springfield, Illinois 62706

senatehr@ilga.gov

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 457(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $70,000 - $75,000