School Secretary

Position Title: School Secretary

Summary: As a member of the charter school office team, the school secretary will manage and assist with responsibilities needed to efficiently manage the school office. This position requires a high degree of responsibility, discretion, independent judgment and confidentiality.

Qualifications:

• High school diploma or its equivalent required. Post-secondary education is preferred.
• Secretarial training preferred.
• Minimum of one year of school office experience preferred.
• Demonstrate proficiency in the use of Microsoft Office and office related mathematical skills.
• Working knowledge of the Google database preferred.
• Strong analytical, reasoning and human relations skills.
• Demonstrate the ability to effectively communicate orally and in writing, using proper grammar and vocabulary.
• Possessing the skills to read, write and communicate in Spanish is preferred.
• Understand the requirement to maintain confidentiality concerning charter school related matters.
• Prior to employment, the following must be addressed:
• Required to complete a criminal history background check to prove that the individual has not been convicted of a crime or a disorderly person’s offense in accordance with N.J.S.A 18A:6-7.1.
• Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6A:32-6.2.
• Pass the state required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6A:32-6.3.
• A valid driver’s license is preferred.
• Meet such alternatives to the above qualifications as the school director finds appropriate and acceptable.

Requirements/Environmental Conditions:

The physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires prolonged sitting
• Occasionally requires physical exertion to manually move, lift, carry, pull, or push objects or materials.
• Requires the ability to work in noisy and crowded environments.
• Occasionally requires standing, stooping, bending, or reaching.

Essential Performance Responsibilities As a core member of the office team, the individual in this role executes the mission of iLearn Schools Inc. by providing comprehensive clerical and administrative support while maintaining the highest ethical and professional standards. Key responsibilities include managing a highly efficient school office, organizing electronic and paper filing systems, and leading the new student registration process. The position serves as a primary point of contact for the school community, requiring professional communication, proper phone etiquette, and the accurate distribution of school notices. Financial duties include collecting and documenting fees for school lunches, clubs, and activities in compliance with auditing standards. Additionally, the role involves managing student attendance records—specifically monitoring for truancy—and assisting with book inventories, purchasing, and data collection for compliance reporting. Operationally, the individual supports campus safety protocols (including drills and emergencies), coordinates the school calendar and transportation logistics, and maintains strict confidentiality regarding student and staff records. Working cooperatively under school and state regulations, the individual will adapt to changing needs by participating in professional development and performing other duties as assigned to support administrative and school-sponsored events.

Equipment: Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements: Travels to school district buildings and professional meetings as required.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position.

Reports to: School Director

Supervise: Assist with the supervision of the school receptionist

Terms of Employment: Twelve month employee

Evaluation: Performance of this job will be evaluated annually in accordance with New Jersey state law (Title 18A) and the provisions of the iLearn Schools policy on evaluation of non certified personnel.

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Pay: $41,750.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Language:

• Spanish (Required)

Work Location: In person

Salary : $41,750